Baker Gun Range Board Meeting Minutes – May 2023

Baker Gun Range Board |MEETING Minutes

 5-1-23 | 18:11 |  Indoor range classroom

18:16 | Meeting called to order | Carl Overland

Prior month’s meeting minutes were reviewed. No corrections or additions. Minutes approved.

18:04 | Review Old Business | Group

• FWP grant still pending according to recent update in the commissioner’s minutes.
• Snow removal open discussion
• Matt and Kirk received qualifications to be 4H trap leaders.
  • Open house will be held Wednesday, May 3^rd.
  • First class will be Wednesday May 24^th.
  • Depending on class sizes, may roll the group in with the Thursday night trap club.
• 6:56 Kimberly Jensen joined the meeting to discuss the county fiscal budget and procurement policy.
  • Review of Commissioner’s letter encouraging everyone to shop local and support local tax base.
  • Review of Fallon County Procurement Policy
    • Even for budgeted items, responsible member must notify commission at time of ultimate purchase.
    • Competitive Quotes when possible. Bids required at >$80,000.
    • No splitting of invoice line items for the same project.
    • No pre-payment
    • Shooting range operates out of the “general fund” (1000).
    • Shooting range is an account under said general fund.
    • “200” codes – supplies
    • “300” codes – services
    • “900” codes – capital purchases over $5,000 – Fixed Assets
    • Make sure to notify Kimberly of decommissioning of items with asset tags.
    • Inventory reports out to Jim and Shane in October.
    • Budgets will be distributed in April, due back in June. Budgetary meetings to follow.
    • How do we allocate any grants received?
      • Board is responsible to allocate grant funds into the budget.
      • Will be split and coded per County Guidelines.
    • It would be a good practice for the board to complete and submit some revenue reports as demonstration of income.
    • If we use a new vendor to perform any services on county property, Kimberly needs notified and a W9 to process a 1099. Will also need a certificate of liability insurance.

Old Business Closing

18:17 | Discuss New Business | Group

• Open review of updated range bylaws for those not present in last meeting.
• Steve – Question about current members and non-members having access to the facility.
  • Can we prorate memberships?
  • Code sharing?
  • Fobs?
  • Carl to resume discussion with County IT personnel for phone usage to gain entry.
  • Jim to provide a list of current members for board review.
• Open discussion about new facility rules signage.
• Matt to provide quote to make sign.
• Matt brought up issue of garbage / trash in facility.
  • Board members / users to haul off what we can until container is available.
  • Container is in use but will be delivered as soon as available.
• Trap club budget
  • Trap sports will get their own cost codes established for budgeting separate of the rest of the facility
  • Sale per round of trap $5, cost is $3, profit $2.  
  • Runnings prices for clays will be going up 45% in June/July
  • MC club has agreed to cost share for a whole truckload. $1096.40

18:52 | Motion to adjourn made by Kirk Lineback| Steve Bryan seconds (2^nd)

Meeting Adjourned