Commission Agenda – September 4 – September 8, 2023
FALLON COUNTY COMMISSION OFFICIAL AGENDA
SEPTEMBER 4– SEPTEMBER 8, 2023
FALLON COUNTY COURTHOUSE, 10 W. FALLON, BAKER MT
MONDAY, SEPTEMBER 4, 2023 – LABOR DAY HOLIDAY
NO MEETINGS SCHEDULED
TUESDAY, SEPTEMBER 5, 2023
| 9:00AM | PLEDGE OF ALLEGIANCE | |
| 9:00AM | A. | AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT |
| 9:15AM | B. | DISCUSS/DECISION REGARDING QUOTE RECEIVED FROM MTI FOR LICENSURE/HVAC SYSTEM UPGRADES/Lynda Herbst, Inside Custodian |
| 9:45AM | C. | APPROVE PAYROLL AND WITHHOLDINGS FOR AUGUST, 2023 |
| 10:00AM | D. | ROAD/SHOP UPDATES/Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics |
| 10:30AM | E. | REVIEW AND EVALUATE ON-CALL CONTRACT PLANNING RFP’S |
| 11:00AM | F. | IT UPDATES/Josh Lewis, System Administrator |
| 1.Permission to order new servers | ||
| 11:30AM | G. | MUSEUM UPDATES/Melissa Rost, Museum Curator |
| NOON RECESS | ||
| 1:15PM | H. | AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT |
| 1:30PM | I. | DISCUSS/DECISION TO TERMINATE INTERLOCAL agreement with the City of Baker for County Planning Board and Professional Staff and the agreement for funding and operation of the Fallon County Planning Board and Staff/process moving forward/Darcy Wassmann, County Attorney; Rich Batterman City Attorney; Steve Zachmann, Mayor and Kevin Dukart, Clerk-City of Baker |
| 2:30PM | J. | COMMISSION WORK SESSION |
| 1.Old Business (as needed) | ||
| a.Wells Fargo Trust for the Landfill (any decisions needed) | ||
| b.Hospital basement maintenance (any decisions needed) | ||
| c.EMS billing practices/rates (discussion/decisions as needed) | ||
| d.Policies/Procedures for gate permit system (discussion/decisions as needed) | ||
| e.Indigent Burial Policy | ||
| f.Other old business as needed | ||
| 2.E-mails/Correspondence | ||
| 3.Review & Approve Encroachment Permits (as needed) | ||
| 4.Review Board Minutes/Agendas (Boards other than Commission) | ||
| 5.Review Department/office reports/sign journal vouchers (as needed) | ||
| 6.Executive/Action Items: | ||
| a.Sign Contract Planning services agreement with Peaks Planning | ||
| b.Sign Resolution for Recreation Assistance provided to Chamber through EMEDA | ||
| c.Sign Agreement with EMEDA for Food Forest | ||
| d.Review/Approve/Sign Shooting Range Development Grant Project Agreement | ||
| e.Review/Approve/Sign Appraisal Engagement Letter with Richard Sparks | ||
| f.Decision/Move forward with Credible Minds | ||
| g.Approve/Sign/DocuSign/DNRC Lakeview Drive Storm Drain Reimb Agreement using ARPA funding | ||
| h.Approve/Sign EBMS Cobra Premium Remittance Authorization Agreement | ||
| 3:15PM | K. | APPROVAL OF AUGUST, 2023 END OF MONTH CLAIMS |
| 4:00PM | L. | FURTHER REVIEW AND EVALUATE ON-CALL CONTRACT PLANNING RFP’s |
| 4:45PM | M. | APPROVE AUGUST 28 – SEPTEMBER 1, 2023 COMMISSION MINUTES |
| RECESS |
WEDNESDAY, AUGUST 6, 2023
| 9:00AM | A. | AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT | ||
| 9:15AM | B. | OUTSIDE MAINTENANCE/PARKVIEW MAINTENANCE UPATES/Robbie Christiaens, Outside Maintenance Supervisor; Derrick deHaan, Outside Maintenance Assistant | ||
| 9:45AM | C. | CHAMBER AND RECREATION UPDATES/Melissa Higbee, Chamber Executive Director; Mariah Miller, Recreation Director | ||
| 10:15AM | D. | DES/911 UPDATES/Dale Butori, DES/911 Coordinator | ||
| 10:45AM | E. | REVIEW AND EVALUATE ON-CALL CONTRACT PLANNING RFP’S/SET UP INTERVIEWS (IF NEEDED)/DECISION TO AWARD IF PREPARED TO DO SO | ||
| NOON RECESS | ||||
| 1:15PM | F. | AGENDA/NON-AGENDA ITEMS-PUBLIC COMMENT | ||
| 1:30PM | G. | COUNTY ATTORNEY BUSINESS SESSION/Darcy Wassmann, County Attorney | ||
| 1.Discuss-Decision/Approve/Sign Resolution for Recreation Assistance provided to Chamber through EMEDA | ||||
| 2.Coral Creek Landfill Trust Account Discussion/Decision | ||||
| 3.Gate permit process/policy discussion/decisions | ||||
| 4.Indigent Burial policy discussion/decisions | ||||
| 5.Discuss/Decisions regarding City emptying garbage containers in the county/removing local vendor services | ||||
| 6.Review/Discuss/Decision-Task order for various on-call engineering/survey services with KLJ | ||||
| 7.Review/Discuss/PV Rental Agreement possible updates | ||||
| 7.Old or other county business (as needed) | ||||
| 2:30PM | H. | GOLF COURSE UPDATES/Kevin Hill, Golf Course Superintendent; Doug Varner, Seasonal Lead Crew Hand | ||
| 3:00PM | I. | EMEDA AND SMART UPDATES/Vaughn Zenko, Executive Director | ||
| 3:30PM | J. | WEED DEPARTMENT UPDATES/Sara Berger, Weed Control Coordinator | ||
| 4:00PM | K. | SOLID WASTE DEPARTMENT UPDATES/Jeff Frank, Manager of Landfill Operations | ||
| RECESS | ||||
THURSDAY, SEPTEMBER 7, 2023
| 9:45AM | A. | AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT |
| 10:00AM | B. | FMC MONTHLY MEETING/David Espeland, CEO; Marjorie Losing, CFO |
| 11:00AM | C. | EMS DEPARTMENT UPDATES/Brittany Renner, EMS Program Manager |
| NOON RECESS | ||
| 1:15PM | D. | AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT |
| 1:30PM | E. | FY24 BUDGET HEARING/ADOPT BUDGET |
| 2:00PM | F. | SIGN BUDGET RESOLUTION SETTING COUNTY MILL LEVIES |
| ADJOURN |
