Commission Minutes – April 8 – April 12, 2024
MONDAY, APRIL 8, 2024
9:30 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:30 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
9:45 AM WEED DEPARTMENT UPDATES/ Sara Berger, Weed Control Coordinator
There was no discussion at this time.
10:00 AM ROAD/SHOP UPDATES/ Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics
Reported on county vehicle and equipment maintenance. Hauled gravel on Anticline Road for one day and now back to hauling scoria.
10:17 AM Chairman Baldwin ended the discussion.
10:36 AM Rich Menger, Sanitarian joined the meeting.
10:36 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering
Shannon updated on the GIS road mapping project. Top Gun Asphalt finished patching and crack sealing the north, south and west parking lots at Parkview Retirement Complex and Fallon Medical Complex; will seal coat sometime around early May. Discussed repairing the Courthouse parking lots. Discussed foundation leak at FMC; Derrick DeHaan, Outside Maintenance Assistant, poured bentonite around the problem area and repaired the drainpipe on the west side. Discussed removing deck and trees in the FMC Courtyard.
11:05 AM Chairman Baldwin ended the discussion.
11:05 AM DISCUSS/DECISION ON DISPATCH’S CALL RECORDING SOLUTION/ Josh Lewis, System Administrator; Eric Steele, TAB Electronics
Currently not able to utilize call recording on administrative lines due to Verizon encryption of data. This issue is only affecting non-emergency lines. Discussed options for Dispatch and Sheriffs’ Office phones. Josh will contact Masters Telecom for setting up recordable phone lines.
11:26 AM Chairman Baldwin ended the discussion.
11:27 AM Commissioner Rost made the motion to recess. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
NOON RECESS
1:15 PM RECONVENED
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS-PUBLIC COMMENT
No one appeared for Public Comment.
1:30 PM COUNTY ATTORNEY WORK SESSION/ Darcy Wassmann, County Attorney
1. Resolution/Contract for the Indigent Burial Policy.
There was no discussion at this time.
2. Burial Application form.
There was no discussion at this time.
3. Agreement/Addendum for the Buerkle Scoria Pit.
Discussed current lease and possible changes.
4. Baker Senior Center transfer of ownership/lease.
Discussed language to include in the lease.
5. Resolution to vacate plats from County Certificate of Surveys.
Discussed procedure to vacate plats.
6. Agricultural Easement for Randy Tunby.
There was no discussion at this time.
7. Process to adjust Fair Board members’ reimbursement for time and meal expenses.
Discussed language for resolution to amend the by-laws.
1:57 PM Chairman Baldwin ended the discussion.
2:04 PM Trenton Harbaugh, Sheriff and Eric Steele, TABS Electronics joined the meeting.
2:04 PM DISPATCH UPDATES/ Brenda Hoeger, Emergency Communications Supervisor
Discussed switching over phone lines in Dispatch, Sheriff’s’ Office and Police Department from Verizon to Masters Telecom for recording purposes. Eric reported that the radio tower leads are not grounding through to the tower from Dispatch properly; currently only one out of six leads are grounded. A layer of asphalt will have to be removed to fix the leads. Brenda presented a quote from Lumen for upgrading the router system. Eric recommends waiting on upgrading router system until the State decides on how to upgrade the call routers. Brenda will contact Lumen to replace only the fan that is going out.
2:24 PM Chairman Baldwin ended the discussion.
2:30 PM CHAMBER/REC DEPARTMENT UPDATES/ Mariah Miller, Executive Director; Chamber Board Members
Mariah was unable to attend the meeting. Alissa Miller, President; Shyla Hadley, Vice President; Karol Zachmann, Treasurer; Josey Madler; Vaughn Zenko attended the meeting.
The Chamber will be hiring an Executive Director and Recreational soon and asked the Commission for another donation to cover wages. Would like to have Rec full-time so wages would need to be increased.
1. Discuss Memorandum of Agreement.
Commission will ask Darcy for clarification.
2:42 PM Chairman Baldwin ended the discussion.
3:01 PM DISCUSS/FINALIZE INTERIM GOLF COURSE SUPERINTENDENT JOB DISCRIPTION/ Julie Straub, HRM
Discussed interim golf course superintendent job description based on the previous golf course superintendent job description.
3:07 PM Chairman Baldwin ended the discussion.
3:35 PM COMMISSION WORK SESSION
1. Approve April 1st – April 4th, 2024 Commission Minutes
Commissioner Braun made the motion to approve April 1st – 4th, 2024 Commission Minutes. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; Commissioner Rost added the minutes officially go from April 1st – April 5th. 3 Ayes. 0 Nays. The motion carried unanimously.
2. Executive/Action Items:
a. Discuss/Decision to go out for bid for contract cleaning at Parkview Retirement Complex and the Public Health office.
The Commission are waiting to receive a check list for cleaning services from Public Health.
b. Decision regarding quote from Peaks Planning to update Planning forms.
The Commission will determine after Town of Plevna’s decision.
c. Discuss/Decision to sign MACo Letter to Citizens regarding Senate Bill 442.
Commissioner Braun made the motion to table this decision until more information is available. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
d. Approval of Family Planning Agreement between Dawson County Family Planning and Fallon County.
Commissioner Rost made the motion to approve the Family Planning Agreement. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
3. Old Business as needed.
a. Sign amended Inter-Local Agreement Formation, Authority and Administration of Abatement Region 1 for the Opioid Settlement.
Commissioner Rost made the motion to table signing the Amended Agreement for more clarification. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
b. Discuss/Decision on designating programs to receive earmarked alcohol tax monies and/or State-Approval for the provision of substance misuse/abuse treatment and prevention services in the County.
There was no discussion at this time.
4. Approve Fair Contracts (as needed)
5. Appointments/Resignations to various boards (as needed)
6. Review & Approve Approach/Encroachment permits (as needed)
7. Review Board Minutes/Agendas (Boards other than Commission)
8. Review Department/Office reports/sign journal vouchers (as needed)
9. Emails/Correspondence
4:08 PM Chairman Baldwin ended the discussion.
4:09 PM Commissioner Braun made the motion to adjourn. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
ADJOURN
ATTEND DNRC WATER RESOURCES PUBLIC LISTENING SESSION IN MILES CITY OR VIA ZOOM – 6:00 PM
s/ Steve Baldwin, Chairman
s/ Megan Slagter, Recording Secretary
ATTEST:
s/ Brenda J. Wood, Clerk and Recorder
