Commission Minutes – August 19 – August 23, 2024
MONDAY, AUGUST 19, 2024
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
9:15 AM Lynda Herbst, Inside Custodial joined the meeting.
9:15 AM FIRE PROTECTION SERVICE QUOTE – CALL IN/ Cody Ahlgren, 406 Fire Protection LLC
Cody explained the quote he submitted for fire extinguishers and other fire protection services.
9:20 AM Kimberly Jensen, AP Clerk joined the meeting.
Discussed billing period; invoices after services are completed. Discussed servicing the pump room in the grandstands during the winter; will price out premixed glycerin for winterizing the system. Kimberly asked if 406 will be handling the five-year and six-year inspections; will complete inspections and will swap extinguishers as needed. Discussed connecting monitoring services to Dispatch for the Courthouse, Parkview and the hospital instead of contracting services.
9:50 AM Chairman Baldwin ended the discussion.
9:57 AM ROAD & SHOP UPDATES/ Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics
Mitch and Carl were unable to attend the meeting. Road crew will be finishing the millings at the amphitheater. Mowers are out on Pine creek road, will be mowing all this week. Updated on equipment maintenance; mower decks are eleven years old and will need to be replaced eventually.
10:06 AM Chairman Baldwin ended the discussion.
10:32 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Rich Menger, Sanitarian
Updated on the golf course irrigation pond testing; discussed increasing chlorination to control fluctuations in total coliform levels. Discussed lagoon cells. Updated on Bergstrom Hill Road Project bid; permits are close to completion. Bid opening will be Monday, August 26th at 10:30 AM. Updated on parking lot layout in front of the ambulance garage; discussed drainage and replacing the apron around the garage. Shannon will present sketches and quotes next week. Suggested overlaying the South parking lot of the courthouse so the water does not drain towards the courthouse.
10:58 AM Chairman Baldwin ended the discussion.
10:58 AM DISCUSS/DECISION ON SUPERVISION OF COMMUNITY HEALTH WORKER/ Kim Bryan, Public Health Director; Julie, Straub, HRM
10:59 AM Brenda Wood, Clerk & Recorder joined the meeting.
Kim confirmed that she would supervise a Community Health Worker. Kim presented a state job description as an example; would like the description to match Fallon County’s needs. Would like to hire as soon as possible in order to enroll them in a class that is in January. Julie will complete the job description after speaking with Trenton. Discussed hours, safety, travel and schedule sharing with Public Health and the schools. Decided to start the position at thirty-two hours with the possibility to go to forty hours. Brenda will set up a separate account for the Community Health Worker for tracking purposes. Discussed funding process with Baker High School grant; will confirm with Aaron.
11:17 AM Chairman Baldwin ended the discussion.
11:17 AM IT UPDATES/ Josh Lewis, System Administrator
Updated on sound and power equipment maintenance for the fairgrounds. Website has been integrated to the mt.gov, will transition employee emails before Labor Day weekend. Received a quote for State 365 Office licenses; will compare with current package. Updated on recorded line at Dispatch; will need to purchase new phones to replace the outdated Polycom phones. Commission approved of purchasing new phones for Dispatch for the amount of $2,000.00. Updated on Museum Wi-Fi router being replaced, and bridge port connection being relocated. Updated on parks cameras still in the process of being installed. Discussed meeting with Verkada on security platform presentation.
11:49 AM Chairman Baldwin ended the discussion.
11:49 AM EMS UPDATES/ Brittany Renner, EMS Program Manager
Brittany updated on an incident with the ambulance sideswiping a pipe at the fairgrounds. Discussed having a designated spot for the ambulance during fair events. Updated on ambulance runs and EMT classes; Fallon Medical Complex has a class that EMS will be attending. Presented a new lift assist tool that was purchased for $792.00. Updated on search for a medical director and progress with new billing service.
12:04 PM Chairman Baldwin ended the discussion.
12:04 PM Chairman Baldwin ended the discussion. Recessed until 1:15 PM.
NOON RECESS
1:15 PM RECONVENED
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
1:30 PM COUNTY ATTORNEY WORK SESSION/ Darcy Wassmann
1. Ag easement for Randy Tunby.
Randy requested a general agricultural use easement. Darcy explained that the easement should have specifics; trailing cattle and sheep, usage of the waterline, benefitting future owners. Discussed duration of the easement. Discussed if the waterline and trailing should be on separate easements; decided to have separate easements for the benefit of the current and future landowners.
2. Old Business as needed
Discussed enforcing a code of conduct for the golf course; will create a memorandum of understanding for the golf course and the clubhouse.
Discussed lease agreements for the Senior Centers; County will continue to pay for the utilities.
The Commission requested a county attorney opinion letter regarding road classifications.
Requested a resolution of intent to sell the man camp.
2:04 PM Chairman Baldwin ended the discussion.
2:30 PM SHOOTING RANGE UPDATES/ Jim Leischner, Shooting Range Supervisor
Discussed whether to store key fob information on a computer or in the Cloud. Will need to modify the doors with push bars to use the fob system. Discussed having a camera pointed towards the gate for a fail-safe and for security. The Commission advised Carl to speak with Josh about installing cameras at the shooting range. Jim report on shooting events.
2:43 PM Chairman Baldwin ended the discussion.
2:51 PM CEMETERY UPDATES/ Chanse Hoenke, Seasonal Cemetery Caretaker
Updated on cemetery maintenance; Weed Department has started spraying at the cemeteries. Updated on equipment maintenance. Chanse asked if he could borrow Robbie’s crew hand for two weeks; will need to look at his budget to see if he can pay the crew hand. Updated on leak at Bonnievale; has been looked at but not repaired. Chanse asked if there were protocols for the maintenance of the cemeteries; will discuss further with the Churches. Discussed assisting Plevna’s cemetery. Chanse asked for clarification on the timeframe for his seasonal job; the Commission stated September is the end of the season but can request an extension for October, will ask Julie for further clarification.
3:10 PM Chairman Baldwin ended the discussion.
3:30 PM Commissioner Braun left the meeting.
3:30 PM LANDFILL UPDATES/ Jeff Frank, Manager of Landfill Operations
1. Permission to recruit an Equipment Operator/ Julie Straub, HRM
Commissioner Rost made the motion to approve the recruitment of an Equipment Operator for the Landfill. Chairman Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun) The motion carried.
Reported on equipment maintenance. Discussed safety procedures for landfill operations. Discussed purchasing an excavator while keeping the dozer and the paddle scraper until they are irreparable. Updated on dumpsters at the fair and the childcare facility. Permission granted to flex hours this week.
3:44 PM Chairman Baldwin ended the discussion.
4:38 PM COMMISSION WORK SESSION
1. Approve August 2024 Mid-Month Claims
Commissioner Rost made the motion to approve August 2024 Mid-Month Claims for the amount of
$717,490.61. Commissioner Baldwin seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. The motion carried unanimously.
2. Approve August 12th – August 16th, 2024 Commission Minutes
Commissioner Rost made the motion to approve August 12th – 16th, 2024 Commission Minutes. Chairman Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun) The motion carried.
3. Executive/Action Items:
a. Decision on HAVA Grant Subrecipient Request Form.
Commissioner Rost made the motion to approve the HAVA Grant Subrecipient Request Form for election tabulators. Chairman Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun) The motion carried.
4. Old Business as needed
a. Decision on Rusley COS based upon the staff report received from the Contract County Planner.
Commissioner Rost made the motion to approve the Rusley Certificate of Survey based upon the staff report submitted by the Contract County Planner. Chairman Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun) The motion carried.
b. Airport Hay Lease
c. Discussion on road policy.
d. FY25Budget questions (if any)
5. Review Building Demolition Agreement.
Commission reviewed and signed the agreement as of today.
6. Review Board Minutes/Agendas (Boards other than Commission)
7. Review Department/office reports/sign journal vouchers (as needed)
4:42 PM Chairman Baldwin ended the discussion. Being as there was no further business, meeting adjourned.
ADJOURN
s/ Steve Baldwin, Chairman
s/ Megan Slagter, Recording Secretary
ATTEST:
s/ Brenda J. Wood, Clerk and Recorder
