Commission Minutes – July 1 – July 5, 2024
MONDAY, JULY 1, 2024
9:00 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
Gary Thielen, Town of Plevna Mayor joined the meeting. Gary informed the Commission that Plevna needs ten belly dump truck loads of hot mix to fix other streets besides the road from the cemetery to the post office. Asked if the County could purchase four loads and Plevna would purchase six loads. Discussed time frame for maintenance. The Commission will discuss with Bobby Wiedmer, Road Superintendent, on the cost and amount of hot mix. Discussed waterline situation in Plevna.
9:14 AM PARKVIEW MAINTENANCE FY25 BUDGET MEETING/ Derrick deHaan, Outside Maintenance Facilities Manager; Kimberly Jensen, AP Clerk
Reviewed submitted budget; discussed upcoming building maintenance projects for Parkview Retirement Complex.
9:28 AM Chairman Baldwin ended the discussion.
10:01 AM ROAD & SHOP UPDATES/ Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics
Bobby and Mitch were unable to attend the meeting. Carl updated on county vehicle maintenance. Road Department will be black topping until tomorrow, then chip and sealing after. Discussed cemetery equipment. Discussed hot mix.
10:06 AM Chairman Baldwin ended the discussion.
10:36 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Rich Menger, Sanitarian
Discussed golf course irrigation pond testing for the O&M manual. Operation of turning pumps off in windy weather. Shannon will contact Jeremy Anderson, USACE Regulatory Project Manager about progress with Bergstrom Hill Road report. Commissioner Braun updated Shannon on the handicap ramp quote for Public Health.
10:48 AM Chairman Baldwin ended the discussion.
10:51 AM GIS PLATFORM DISCUSSION/ Cindy Irgens, Recording Clerk; Shannon Hewson, Brosz Engineering
Cindy went over the questions that Kady would like answered in order to go forward with the GIS platform. Discussed the Commission reviewing their designated districts to classify road types. Discussed definitions of road types; clarified public access and discussed whether it should be on the road map. Discussed setting up a meeting with Kady for updating the GIS platform layers. Shannon reported on easements. Planned to have a road plat book adopted at the end of the year.
11:16 AM Chairman Baldwin ended the discussion.
11:31 AM TRAP SHOOTING FY25 BUDGET MEETING/ Kirk Lineback and Carl Overland, Trap Shooting Members; Jim Leischner, Shooting Range Supervisor; Kimberly Jensen, AP Clerk
Reviewed submitted budget; the county will send a laptop to the Trap board for keeping track of tournament scores.
11:35 AM Jim joined the meeting.
Discussed grant rolling over into fiscal year 2025; and setting a budget for emergencies services with equipment or building maintenance. Commissioner Rost recommended having Trap board members keep inventory of clay pigeons for budgeting purposes. Discussed bleachers needing removed, will add to shooting range budget.
11:51 AM Chairman Baldwin ended the discussion. Recessed until 1:15 PM.
NOON RECESS
1:15 PM RECONVENED
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
1:30 PM COUNTY ATTORNEY WORK SESSION/ Darcy Wassman, County Attorney
1. Review Application for Burial Assistance.
Discussed changes made to the application and how the Commission interprets the policy. Discussed including qualifications to the application or doing away with the policy all-together due to complexity of the term “indigent”. Will discuss further at a later date.
2. Baker Senior Center transfer of ownership/lease.
Darcy will send a deed transfer and lease to both the Baker and Plevna Senior Centers. Discussed adding allowing county functions, free of charge, to the lease.
3. Agricultural easement.
Discussed direction the cattle would travel. Darcy will draft an agricultural easement, including the water line.
4. Resolution for Fair Board reimbursement.
Commission reviewed the resolution; discussed effective date. Need to determine whether reimbursement would be submitted to payroll.
1:59 PM Debbie Wyrick, Deputy Clerk & Recorder and Christa Alford, Payroll Clerk joined the meeting.
Darcy asked if the fair board reimbursement would need to be processed through payroll or accounts payable. Debbie confirmed that labeling the reimbursement as salary would be under payroll due to withholdings. Commissioner Braun recommended asking for clarification from the auditors due to the amount of reimbursement.
5. Grazing Districts.
Darcy stated that grazing districts are not a political subdivision or a subdivision of the state. Darcy will send a letter to the individual stating her opinion as to why it is not a political subdivision.
6. Road Policy.
2:08 PM Cindy Irgens, Recording Clerk joined the meeting.
Discussed descriptions and classifications for types of roads within the County. Determined that the County would maintain a driveway as minimum maintenance, if there is an easement; will include resolution in the road policy that the County does not maintain roads into subdivisions. Discussed subdivisions that have resolutions for the County to accept the roads or have easements. Went over order of plowing County roads. Determined that there will be five types of county roads. Cindy will draft road descriptions for the Commission to review.
2:42 PM Chairman Baldwin ended the discussion.
2:30 PM ROAD POLICY AND GIS PLATFORM WORK SESSION/ Cindy Irgens, Recording Clerk
Discussed during County Attorney work session.
3:45 PM COMMISSION WORK SESSION
1. Approve June 24th – June 28th, 2024 Commission Minutes
Commissioner Rost made the motion to approve June 24th– June 28th, 2024 Commission Minutes. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
2. Approve June 2024 Payroll & Withholdings
Commissioner Braun made the motion to approve June 2024 Payroll & Withholdings for the amount of $647,917.91. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
3. Executive/Action Items:
a. Decision on KnowBe4 Licenses Memorandum of Understanding.
Commissioner Rost made the motion to approve the KnowBe4 MOU. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
b. Decision on Contract County Superintendent of Schools Agreement.
Commissioner Braun made the motion to appove the agreement. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; Commissioner Rost if this was the contract with Don Schillinger, Commissioner Baldwin confirmed. 3 Ayes. 0 Nays. The motion carried unanimously.
c. Decision on Frank’s Arcs N Sparks for Public Health handicap ramp.
Commissioner Rost stated he would like more information on the quote; decision has been tabled.
d. Decision on State of Montana Department of Transportation Section 5311 Operating Agreement.
Commissioner Rost made the motion to approve the operating agreement. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
e. Decision on State of Montana Department of Transportation Transade Agreement.
Commissioner Braun made the motion to approve the Transade agreement. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
f. Decision on EcoLabs Pest Elimination Services Agreement.
Commissioner Braun made the motion to approve the services agreement. Commissioner Rost asked about effectiveness; discussed effectiveness in keeping insects under control. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
g. Decision on Masters Telecom quote for recorded lines in Dispatch
Commissioner Rost made the motion to approve the Masters Telecom quote in the amount of $160.00 per month for services. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
h. Adopt Resolution #1132 to donate funds to the Port Authority to support Recreation.
Commissioner Rost made the motion to adopt Resolution #1132. Commissioner Braun seconded; asked for amount to be stated. Amount donated being $29,223.00 to the Port Authority, specifically requested to be used to support the Baker Chamber Recreation Department for recreational purpose within the County. 3 Ayes. 0 Nays. The motion carried unanimously.
i. Adopt FY2025 Salary Resolution #1133.
Commissioner Braun made the motion to adopt Resolution #1133. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
4. Old Business as needed
Signed the yearly Noxious Weed Control Agreement with MDT.
5. Approve Fair Contracts (as needed)
6. Appointments/Resignations to various boards (as needed)
Commissioner Braun made the motion to accept James Franson’s resignation to the Planning Board and appoint Michele Gray to represent the Town of Plevna on the Planning Board. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
Commissioner Rost made the motion to reappoint Shelley MacKay-Dean as Little Beaver Conservation District representative on the Planning Board. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
7. Review & Approve Approach/Encroachment Permits
8. Review Board Minutes/Agendas (Boards other than Commission)
9. Review Department/office reports/sign journal vouchers (as needed)
3:37 PM Chairman Baldwin ended the discussion will recess until Wednesday at 8:15 AM
RECESS
WEDNESDAY, JULY 3, 2024
8:15 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
8:15 AM GOLF COURSE SUPERINTENDENT INTERVIEW
10:00 AM APPROVE JUNE 2024 END OF MONTH CLAIMS
Commissioner Braun made the motion to approve June 2024 End of Month Claims for the amount of $347,557.78. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
10:43 AM MISC. FY25 BUDGET MEETING/ Brenda J. Wood, Clerk & Recorder
Reviewed submitted budgets. Discussed budgeting for Plevna’s request for hot mix; where/how to budget possible lake testing; whether to budget for stock growers predatory fund.
11:06AM Chairman Baldwin ended the discussion.
11:06 AM Commissioner Braun made the motion to adjourn for the week. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
ADJOURN
s/ Steve Baldwin, Chairman
s/ Megan Slagter, Recording Secretary
ATTEST:
s/ Brenda J. Wood, Clerk and Recorder
