Commission Minutes – March 11 – March 15, 2024
MONDAY, MARCH 11, 2024
9:30 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members;
Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:30 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
9:58 AM ROAD/SHOP UPDATES/ Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics
Updated on fairgrounds equipment and county vehicles maintenance. Finishing up scoria on South Plevna Road. Discussed spreading scoria at shooting range and WBI emergency access.
10:15 AM Chairman Baldwin ended the discussion.
10:17 AM NOTIFICATION TO SUPERVISOR OF ABSENCE/ Bobby Wiedmer, Road Superintendent
The Commissioners requested to be notified when Bobby takes leave or flexes time.
10:19 AM Chairman Baldwin ended the discussion.
10:30 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Rich Menger, Sanitarian
Reviewed golf course irrigation pond plans. Discussed options of where to relocate excavated dirt from irrigation pond; possibly creating a berm between hole six and eight, and fill in bogs on hole seven and eight. Shannon requested an onsite meeting with the Corp of Engineers for mitigation of wetlands on Bergstrom Hill Road. Shannon will ask the Corp of Engineers why jurisdiction determination request was never formally responded to. Discussed moving heater by the Library’s south entrance and fixing the leak in the basement of the Fallon Medical Complex.
11:04 AM Chairman Baldwin ended the discussion.
11:05 AM PERMISSION TO HIRE SUBSTITUTE PUBLIC TRANSPORTATION DRIVER/ Carla Brown, Council of Aging Director
Carla asked the Commission if she could hire an applicant for the Substitute Public Transportation Driver. Permission granted.
11:06 AM Chairman Baldwin ended the discussion.
11:10 AM BAKER/PLEVNA TV DISTRICT BOARD UPDATES & EQUIPMENT ORDER/ Wayne Mangold and Dale Butori, Board Members
Discussed going out to bid for new broadcasting equipment; will advertise bid specs in Fallon County Times. Wayne will continue researching future expenses and maintenance to present to the Commission.
11:25 AM Chairman Baldwin ended the discussion.
11:25 PM Commissioner Braun made the motion to recess. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
NOON RECESS
1:15 PM RECONVENED
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members;
Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS-PUBLIC COMMENT
No one appeared for Public Comment.
1:27 PM WEED DEPARTMENT UPDATES/ Sara Berger, Weed Control Coordinator
Updated on upcoming trainings, meetings and vehicle maintenance. Discussed scavenger hunt for Weed ID, Weed awareness week. Permission granted to attend MCWA Conference in Miles City, April 23-24.
1:32 PM Chairman Baldwin ended the discussion.
1:44 PM Anna Straub, Justice of the Peace joined the meeting.
1:45 PM PERMISSION TO USE COUNTY VEHICLE/ Theresa Myers; Justice Court Clerk
Theresa asked the Commission if she could take a County vehicle to the Clerks Conference in Great Falls but while on personal business, leave it in Bozeman overnight. Permission granted.
Anna asked the Commission about any policy on allowing a County employee to use a County vehicle while on City business. The Commission stated that the County would just bill the City for half the mileage when this situation occurs.
1:49 PM Chairman Baldwin ended the discussion.
2:05 PM COMMISSION WORK SESSION
1. Approve March 4th – March 8th, 2024 Commission Minutes
Commissioner Rost made the motion to approve March 4th – 8th, 2024 Commission Minutes. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
2. Executive/Action Items:
a. Approve Midland Implement quote for a new modular for the sand spreader.
Commissioner Rost made the motion to approve the Midland Implement quote for the amount of $2,240.50. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
3. Old Business as needed
4. Approve Fair Contracts (as needed)
5. Appointments/Resignations to various boards (as needed)
Commissioner Rost made the motion to accept Dale Butori’s resignation from the Health Board. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
6. Review & Approve Approach/Encroachment permits (as needed)
7. Review Board Minutes/Agendas (Boards other than Commission)
8. Review Department/Office reports/sign journal vouchers (as needed)
9. Emails/Correspondence
2:23 PM Commissioner Braun made the motion to recess. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
RECESS
TUESDAY, MARCH 12, 2024
11:00 AM CONVENE
PRESENT: Kevin Braun, Vice Chairman; Roy Rost, Member; Megan Slagter, Recording Secretary
ABSENT: Steve Baldwin, Chairman
FALLON COUNTY COURTHOUSE
10:56 AM DISCUSS/DECISION REGARDING SUPPLEMENTAL BILLING OF SCHOOL EQUALIZATION/ Barbara Ketterling, Treasurer; Darcy Wassmann, County Attorney
Discussed sending out supplemental billing minus parcels that are less then the required amount of taxes.
1. Adopt Resolution #1126 amending the Mill Levy for the State Equalization, County High School Equalization and County Elementary Equalization Mill Levy Authority for the fiscal year beginning July 1, 2023 and ending June 30, 2024.
Commissioner Rost made the motion to table adopting Resolution #1126 until 8:45 AM on Wednesday March 13th. Commissioner Braun stepped down to second the motion. Commissioner Braun asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Baldwin). The motion carried.
11:12 AM Vice Chairman Braun ended the discussion.
11:14 AM Commissioner Rost made the motion to recess. Commissioner Braun stepped down to second the motion. Commissioner Braun asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Baldwin). The motion carried.
6:30 PM ATTEND PLANNING BOARD MEETING
Commissioner Braun attended the Planning Board meeting.
RECESS
WEDNESDAY, MARCH 13, 2024
8:45 AM CONVENE
PRESENT: Vice Chairman Kevin Braun; Roy Rost, Member; Megan Slagter, Recording Secretary
ABSENT: Steve Baldwin, Chairman
FALLON COUNTY COURTHOUSE
8:51 AM Adopt Resolution #1126 amending the Mill Levy for the State Equalization, County High School Equalization and County Elementary Equalization Mill Levy Authority for the fiscal year beginning July 1, 2023 and ending June 30, 2024
Commissioner Rost made a motion to approve Resolution #1126 as presented. Commissioner Braun stepped down to second the motion. Commissioner Braun asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Baldwin) The motion carried.
8:52 AM Vice Chairman Braun ended the discussion.
8:59 AM DISCUSS MDT ON AND OFF SYSTEM BRIDGE REPAIR/REPLACEMENT UPDATE/ Forrest Sanderson; Contract Planner
Forrest updated the Commission on upcoming requirements for floodplain permits. Discussed using State funding to repair an off-system bridge in Westmore. The State is repairing Hwy 7 bridge on the way to the Radio Station.
9:12 AM Vice Chairman Braun ended the discussion.
9:15 AM Commissioner Rost made the motion to adjourn after attending the 911 Multi-County Meeting. Commissioner Braun stepped down to second the motion. Commissioner Braun asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Baldwin) The motion carried.
9:30 AM ATTEND 911 MULTI-COUNTY MEETING LIBRARY EOC
BASEMENT CONFERENCE ROOM
Commissioners Braun and Rost attended the 911 Multi-County Meeting.
NOON RECESS
1:12 PM LANDFILL ENGINEER CONTRACT UPDATES/ Barry Damschen
Barry’s contract is up for renewal. Barry recommends hiring his surveyor to determine how much dirt and space has been used and how that affected the life of the landfill compared to six years ago. Commissioner Braun asked if the situation at the landfill was improving, Barry said no. Barry comes out every quarter to do methane monitoring and speaks with Jeff Frank, Manager of Landfill Operations. Went over process of compacting. Discussed having the survey done and then reviewing it with the landfill employees and Commissioners together. Discussed Landfill trust accounts for closure and post closure.
Commissioner Rost made the motion to approve Amendment No. 22 Fallon County Landfill Engineering Contracting Services for $7,000.00. Commissioner Braun stepped down to second the motion. Commissioner Braun asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Baldwin). The motion carried.
1:36 PM Vice Chairman Braun ended the discussion.
1:59 PM Commissioner Rost made the motion to recess. Commissioner Braun stepped down to second the motion. Commissioner Braun asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Baldwin) The motion carried.
RECESS
THURSDAY, MARCH 14, 2024
8:00 AM CPR/FIRST AID TRAINING
Commissioners Braun and Rost attended the training.
1:00 PM ATTEND MDOT DISTRICT MEETING IN MILES CITY
Commissioner Braun and Rost attended the MDOT District Meeting.
12:00 PM Commissioner Rost made the motion to adjourn after attending the MDOT District Meeting. Commissioner Braun stepped down to second the motion. Commissioner Braun asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Baldwin) The motion carried.
ADJOURN
s/Steve Baldwin, Chairman
s/Kevin J. Braun, Vice Chairman
s/Megan Slagter, Recording Secretary
s/Brenda J. Wood, Clerk and Recorder
