Commission Minutes – May 22 – 26, 2023
9:00 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Brenda Wood, Clerk and Recorder
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
9:15 AM JOHNSON CONTROLS/COURTHOUSE PROPOSAL DISCUSSION/DECISION/Lynda Herbst, Inside Custodian Supervisor
The most recent work order sent by Johnson Controls and signed by the Commission was discussed. Lynda discussed the horn/strobe in the basement was repaired when the technician was here last time (Justin with 406) completed the work. The NFPA code has to do with the jail. Cody with 406 said that work can be completed when they come in October to complete inspections. Decision: Wait until 406 comes to complete inspections before the NFPA code is completed and get an updated quote.
TK (elevator technician) has to be here when the testing is completed by Johnson Controls/406.
Kimberly Jensen, AP Clerk will be notified to contact Johnson Controls to get an updated proposal removing the work already completed.
9:21 AM Lynda left the meeting.
10:00 AM ROAD/SHOP UPDATES/Mark Sieler, Road Foreman; Mitch Overn/Carl Overland, Shop Mechanics
1.Emulsion bid opening decision/award/
Commissioner Rost made the motion to award the emulsion bid to Western Emulsion, for 200 tons of emulsion in the amount at $755 per ton. Commissioner Braun seconded the motion. Commissioner Baldwin asked for further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
2.Decision regarding Freightliner quote/Waiting to hear back from the insurance company, after Commissioner Baldwin phoned them.
UPDATES/Most of the millings from the state project have been hauled. They are waiting for the states loader to return so they can load the remaining millings to be stockpiled at the county yard. The road crew is completing some work on Straub Access. Discuss HB938 – Discussed preparing a policy to be put in place and a permit process for gating certain roads. They cannot gate a main road and gates cannot be locked. Road maintenance discussion regarding Plevna Road South-complaints of gouges in the road after being bladed. Discussed an area on the 101 road that is worse now than before it was bladed. Sunset Trail will receive maintenance when moisture is received. Discussed damage to county road after landowner bladed.
10:24 AM Mark, Mitch and Carl left the meeting.
10:30 AM PROJECT UPDATES/Shannon Hewson and Rylan Limesand, Brosz Engineering, Inc.
UPDATES/Rylan is working on the waterline replacement project on 6th Street West. They plan to start on the area SW of Baker Lake and East of Hwy 7 on the 12th of June. The pipe will be stored at the county shop. The city and the county should make the “one call” at the same time. Mark will pass this information along to Bobby Wiedmer, Road Superintendent. They will have to work around the valves and manholes. Discussed how poor subgrades would be handled; Mark Sieler attended the meeting and explained how the county would handle that. (Explained the equipment that would be used if the subgrade was too soft and the process in handling). Discussed traffic control and contacting landowners in the area.
- Parking lot maintenance discussion/decision to go to bid-The City of Baker has scrub seal scheduled for August. Possibly the same contractor would be able to work on the county parking lots.
UPDATES/Commissioner Rost discussed a bill that may provide funding for county bridges and may be a way to pay for the county’s final bridge. Shannon stated the bridge on 6th Street West would not be a state inspected bridge and may not qualify for funding. Discussed the legislative bill that passed pertaining to gating of county roads. Bergstrom Hill cultural and wetland delineation is slated for June. This road work will not be ready for completion this year. Discussed updates on the road mapping project. Briefly discussed the North Baker Water Sewer project. The Commission will be the authorized signer for the NBWS project paperwork. Plan to finish the road survey on Burnt Station Road so this can be wrapped up in early June.
2.Decision regarding Freightliner quote/Not all adjoining landowners contacted the county by the 19th deadline. Discussed defining the easement and then sending it to the landowners; hopefully by doing this, it will satisfy the underwriters for the Title Company, (concerning access).
11:08 AM Shannon and Rylan left the meeting.
11:10 AM DISCUSS/DECISIONS SALARY SCHEDULE/MARKET ADJUSTMENTS/LONGEVITY, ETC./Review, Discuss, Decision EMS Volunteer rates/Julie Straub, HRM
The salary schedule was reviewed and discussed job titles.
12:27 PM Commissioner Rost made the motion to recess. Commissioner Braun seconded the motion.
Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
NOON RECESS
1:15 PM RECONVENED
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Brenda Wood, Clerk and Recorder
FALLON COUNTY COURTHOUSE
1:45 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
2:00 PM NORTH BAKER WATER SEWER PUBLIC INPUT MEETING
The Commission attended the NBWS public input meeting.
2:45 PM COMMISSION WORK SESSION
The Commission reviewed revenues received, reports, emails and other correspondence, board minutes and agendas.
Old Business
a.)Moving Wells Fargo Trust to the Bank of Baker (Coral Creek Landfill)
No updates or decisions made.
b.)Hospital Basement maintenance
No updates or decisions made.
c.)Chamber of Commerce MOU for Rec Department Services
MOU was not received.
d.)EMS Medical Director
No updates or decisions made.
e.)Work order for County land on Section 15-7-59-Discuss decision to survey
Discussed surveying approximately 160 acres, but no decisions made.
f.)EMS billing practices – rates
This was not discussed.
g.)Discussion/weapons policy
This was not discussed.
Executive/Action items:
a.)EMS Paid Volunteer rates from other services within Montana/Discuss/Decisions to update rates paid to Fallon County EMS
Reviewed information but no discussion/decision at this time.
b.)Statement of work #2-Extension of Best Practice Medicine Agreement
The Commission agreed to extend the services with Best Practice Medicine via statement of work #2 agreement.
c.)Written Notice to Aramark/non-renewal of services for Landfill
The Commission signed the letter submitted to Aramark regarding non-renewal of their services at the Landfill because purchases will be made locally. Per the agreement, the contract should terminate September 3, 2023.
3:50 PM APPROVAL OF MAY 15-19, 2023, COMMISSION MINUTES
Commissioner Rost made the motion to approve the May 15-19, 2023, Commission minutes. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
4:00 PM LAKE BOARD MEETING-COURTHOUSE BASEMENT CONFERENCE ROOM/Lake Board Members; Ex-Officio Members; Commissioner’s
The Commission attended the Lake Board Meeting.
4:30 PM Commissioner Rost made the motion to adjourn. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
ADJOURN
ATTEST: s/Steve Baldwin, Chairman
s/Brenda J. Wood, Clerk and Recorder
