Commission Minutes – October 28 – November 1, 2024
MONDAY, OCTOBER 28, 2024
9:30 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:30 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
9:45 AM INSIDE MAINTENANCE UPDATES/ Lynda Herbst, Inside Custodian Supervisor
Lynda updated on zone one cold deck has not been functioning for a while; stays open all the time. MTI will need to order and install a new diaphragm. Lynda will clarify if cleaning the coils is part of the maintenance program. Discussed repairing crushed duct work. Painting the library will begin November 8th; will need the middle aisle of books moved for lift scaffolding. Commissioner Braun updated on heater in the hallway not being ADA compliant. The heater will be disconnected and moved; discussed putting a heater above the door.
1. Permission to lay new carpet in the Justice Court Office.
Reviewed budget to verify if carpet has been preapproved; budgeted $9,000 for material and labor. Lynda will submit a quote for carpet tiles.
9:58 AM Chairman Baldwin ended the discussion.
9:58 AM ROAD UPDATES/ Bobby Wiedmer, Road Superintendent; Mitch Overn and/or Carl Overland, Shop Mechanics
Culverts are all installed at Bergstrom Hill Road; discussed resurfacing. Carl updated on county equipment maintenance; will get quotes for repairing and trading one of the older loaders. Mitch updated on pulling the irrigation pump at lagoon cell 3. Commissioner Braun reported on requests to widen some approaches; Bobby stated that not all approaches require widening so individuals need to call and request the alteration. Bobby updated on closures of expired gravel pits; one landowner in Plevna requested the county to re-permit his scoria pit instead of closing it.
10:14 AM Chairman Baldwin ended the discussion.
10:30 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Rich Menger, Sanitarian; Hunter Grover, Golf Course Superintendent; Doug Varner, Seasonal Interim Golf Course Superintendent
Sikorski approach was raised to match Bergstrom Hill Road; new fencing will need to be installed. Bergstrom Hill Road has been surfaced with topsoil and seeding will be done soon.
1. Decision on water treatment for the golf course irrigation pond.
Updated on previous meeting with Matt Waite, DEQ. It was recommended to proceed with the pond liner instead of waiting for a completed O&M plan. Discussed requirements leading to the golf course irrigation pond needing a liner. Discussed installing UV clarifier into the line after the chlorination gas, another option would be a pump manhole in lagoon cell 3 with fill around it for easy access. Discussed meeting with City of Baker for lagoon cell 3. Shannon will submit a work order for the pump manhole with two gates located at four feet and two feet.
2. Decision on property survey work order for S20-T6N-R58E.
Shannon reported on the time frame and staking process for the work order.
Commissioner Rost motioned to approve the work order for the property survey on S20-T6N-R58E. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
11:16 AM Chairman Baldwin ended the discussion.
11:16 AM CHAMBER & REC DEPARTMENT UPDATES/ Marissa Gundlach, Executive Director; Skyla Varner, Rec Department Director
Marissa updated on Fall Festival, Trunk or Treat, Christmas Stroll & Parade of Lights. Skyla updated on Moonlight Madness Fun Run, AAU Football Banquet, Basketball K-5, Interactive Storytime, Volleyball K-6, Preschool Tumbling, Flag Football opportunities with Miles City, and Baker Jam.
11:25 AM Chairman Baldwin ended the discussion. Recess until 1:15 PM
RECESS
1:15 PM RECONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
1:30 PM COUNTY ATTORNEY WORK SESSION/ Darcy Wassmann
1. Adopt Resolution #1140 to Sell the Following Property – property known as the Man Camp S15-T7N-R59E, Parcel 1.
Commissioner Rost motioned to adopt Resolution #1140 to Sell the Following Property – property known as the Man Camp S15-T7N-R59E, Parcel 1. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
2. Discussion on updating the Cattle Guard Policy.
Commissioner Baldwin will gather more information. Discussed drafting a notice for the public regarding the policy. The County will pay for a cattle guard if it affects more than one landowner. Discussed landowner’s liability for gates and/or cattle guards; gate permits will be modified to include the County maintains the gates.
3. Discussion on road S2 & 1-T8N-R58E also known as Road 644.
After reviewing document #0110210 and the Fallon County 1992 Road Atlas, the Commission agreed that the trail on sections 1 and 2, is not a county road or public access. The road went east from Plevna North ending in section 2; the road is currently known as Burnt Station Road.
4. Old Business as needed
1:50 PM Chairman Baldwin ended the discussion.
2:15 PM COMMISSION WORK SESSION
1. Approve October 21st – October 25th, 2024 Commission Minutes
Commissioner Rost motioned to approve October 21-25, 2024 Commission Minutes. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
2. Executive/Action Items:
a. Decision on Beckers COS based on the recommendation of the Planners Report.
Commissioner Braun motion to approve the Beckers COS per Planners Report recommendation. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
b. Decision on FY2025 Extension Service Agreement between MSU Extension and Fallon County.
Commissioner Braun motioned to approve the service agreement. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; discussed term of agreement being one year. 3 Ayes. 0 Nays. The motion carried unanimously.
c. Decision on Montana’s Older Americans Act Programs Contract from the Area 1 Agency on Aging.
Commissioner Rost motion to approve the programs contract. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
d. Discussion/Decision on road S2 & 1-T8N-R58E also known as Road 644
The Commission stated this is not a road per county attorney work session discussion.
3. Old Business as needed
a. Decision on updating the Cattle Guard Policy
b. Decision on Addendum to lease agreements.
Commission Braun motion to approve addendum to county land lease agreements. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
c. Decision on Reasonable Accommodation Addendum for Parkview Retirement Complex Rental Agreement.
Commissioner Rost motioned to accept the Reasonable Accommodation Addendum. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
d. Decision on Direct Electric quote for an additional diffuser at Baker Lake.
Commissioner Braun motioned to approve the quote. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
e. Decision on WBI well abandonment seeding plan.
Commissioner Rost motioned to approve the seeding plan. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
4. Review Board Minutes/Agendas (Boards other than Commission)
5. Review Department/office reports/sign journal vouchers and encroachments (as needed)
2:28 PM Chairman Baldwin ended the discussion. Recess until Wednesday the 23rd at 9:00 AM.
RECESS
WEDNESDAY, OCTOBER 30, 2024
9:00 AM – ATTEND EPEDC QUARTERLY MEETING – DAHL MEMORIAL HOSPITAL, EKALAKA MT
ADJOURN
s/ Steve Baldwin, Chairman
s/ Megan Slagter, Recording Secretary
ATTEST:
s/ Brenda J. Wood, Clerk and Recorder
