Commission Minutes – September 2 – September 6, 2024
THURSDAY, SEPTEMBER 5, 2024
9:00 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
10:00 AM Brenda Hoeger, Emergency Communications Supervisor joined the meeting. Trenton Harbaugh, Sheriff; Tori Smith and Nick Wheeler, Verkada Representatives joined the meeting via zoom.
10:00 AM VERKADA PRESENTATION/ Josh Lewis, Systems Administrator
Tori Smith explained Verkada’s products and services. Discussed services that Fallon County is wanting for the Courthouse and parks. Discussed monitoring services, timeframe and process for possible installation. Verkada will send over trial cameras for the County to test out before making a decision.
10:43AM Chairman Baldwin ended the discussion.
11:01 AM FY25 FINAL BUDGET PUBLIC HEARING/ADOPT RESOLUTION #1136 APPROVING THE FY25 BUDGET AND SETTING MILL LEVIES
No one appeared for the public hearing
Discussed budget and carry forward mill levies for the County and several departments. Currently waiting for Town of Plevna’s budget to complete total mill levy sheet for the Department of Revenue.
Commissioner Braun made the motion to adopt Resolution #1136 approving the fiscal year 2025 budget and setting mill levies. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
11:22 AM Chairman Baldwin ended the discussion.
11:30 AM Commissioner Braun left the meeting.
11:45 AM EXTENSION UPDATES/ Dave Kirschten, Extension Agent
David stated he was appreciative for the Commission supporting Kodie’s nomination to be the State 4-H Ambassador. Updated on fair events and debriefing. Absinthe Wormwood was identified in Fallon County, updated on process of notification and counteracting.
12:02 PM Chairman Baldwin ended the discussion. Recess until Friday, September 6, 2024 at 9:00 AM.
RECESS
FRIDAY, SEPTEMBER 6, 2024
9:00 AM RECONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
9:18 AM COMMISSION WORK SESSION
1. Approve August 26th – August 30th, 2024 Commission Minutes
Commissioner Rost made the motion to approve August 26th – 30th, 2024 Commission Minutes. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
2. Approve August 2024 Payroll & Withholdings
Commissioner Braun made the motion to approve August 2024 Payroll & Withholdings for the amount of $736,142.28. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
3. Approve August 2024 End of Month Claims
Claims were approved at 2:40 PM
Commissioner Braun made the motion to approve August 2024 End of Month Claims for the amount of $241,384.40. Chairman Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Rost) The motion carried unanimously.
4. Executive/Action Items:
a. Discussion/Decision on Fairground’s grandstand fire alarm monitoring/ Brenda Hoeger, Emergency Communications Supervisor; Josh Lewis, System Administrator
Discussed monitoring for the fairground’s grandstand fire alarm system. 406 will resolve current malfunction alarm that frequently occurs; Dispatch will take over monitoring for the grandstand going forward.
b. Discussion/Decision on board member meals.
Discussed meal vouchers that were handed out during the fair; Commissioner Braun stated that the Fair Board agrees with receiving a stipend instead of meal vouchers. Discussed policing meal vouchers for employees/volunteers for the fair. Discussion has been tabled.
c. Decision on MOU between Public Health and Pam Colombik, Big Sky Mental Health Services.
Discussed renting out office space at Public Health for a provider who will be providing free mental health service for Fallon County; discussed regulating future providers that are running a private practice in a county facility. Discussion tabled until after meeting with Pam Colombik.
d. Decision on Turf Solutions LLC quote.
Commissioner Rost made the motion to approve TurfSolutions LLC HCT BC quote for the amount of $2500.00. Commission Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
e. Discussion/Decision on Frank’s Arc N Sparks quote for the front Courthouse steps.
Discussion tabled until additional quote is turned in.
f. Adopt Resolution to Amend Resolution #1134-Setting Fair Board Salary
(if determined/when ready)
No further discussion at this time.
5. Old Business as needed
a. Discussion/Decision on purchasing an excavator for the Landfill.
Commissioner Rost stated that after speaking with Jeff, this could wait for next fiscal year’s budget. Commissioner Braun stated that the excavator is in the budget this fiscal year and should be purchased. Will begin the process to go out for bid. Commissioner Braun added that he would like two buckets, one with thumb and one without, included in the bid specs.
b. Discussion/Decision on fair parking lot incident/ Debbie Wyrick, Deputy Clerk & Recorder
Debbie presented an estimate for Kodie Olsen’s vehicle damage that occurred at the fairgrounds during the fair. Decided to pay the business directly to complete the repairs on the vehicle out of the self-funded insurance.
c. Review/Approve Montana FWP Shooting Range Development Grant
Discussed grant that Kirk Lineback submitted on behalf of the trap shooting group. Reviewed estimates for the trap building/range improvements. Discussion tabled until after meeting with Jim Leischner, Shooting Range Supervisor and Carl Overland, Shooting Range Board member.
d. Discussion on road policy
e. FY25Budget questions (if any)
f. Approve Parkview Rental Agreements (if any)
Commissioner Rost made the motion to approve the rental agreement with the Steens. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
g. Workcamp Maintenance/Richard Menger, Sanitarian
Rich was unable to attend the meeting. Commissioner Baldwin stated that Rich reported on the weeds at the Mancamp being tall; will speak with the Road Department.
6. Review/Decision on Hangar Use Agreements.
Commissioner Rost made the motion to approve the Hangar Use Agreements for Roy Dahl and DD Gilger Ranch. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
7. Review Board Minutes/Agendas (Boards other than Commission)
8. Review Department/office reports/sign journal vouchers (as needed)
10:30 AM Chairman Baldwin ended the discussion.
10:30 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Rich Menger, Sanitarian; Hunter Grover, Golf Course Superintendent
Rich and Hunter were unable to attend the meeting.
1. AWARD BERGSTROM HILL ROAD PROJECT BID
10:36AM Bobby Wiedmer joined the meeting.
Discussed lowest bid and culvert replacement.
Commissioner Braun made the motion to accept the bid from Wyrick Construction for the amount of $355,900.00 for completing the Bergstrom Hill Road Project. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
Discussed construction process for re-grading Bergstrom Hill Road and landowners that will be affected. Discussed permitting needed for the road project. Bobby reviewed road types for the petition to abandon roads. Discussed water samples from the golf course irrigation pond; Commissioner Braun recommended sending the tests to multiple labs for comparison. Updated on potential low water crossings and presented a quote for Fallon, Sandstone and Pennel Creeks.
10:54 AM Chairman Baldwin ended the discussion.
10:57 AM Commissioner Rost left the meeting.
11:00AM FMC UPDATES/ David Espeland, CEO; Marjorie Losing, CFO
Marjorie went over Fallon Medical Complex financials. New Mammography system will be installed this weekend; David reported on process of installation and training; will also be upgrading the OmniCell. David will bring an equipment list for the next scheduled meeting. David presented an SDI proposal; included elevator project, A&E Contingency, Construction Contingency, Long-Term Care renovations and Dietary chiller upgrade.
12:00 PM Chairman Baldwin ended the discussion. Recess until 1:15 PM.
NOON RECESS
1:15 PM RECONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun, Member; Megan Slagter, Recording Secretary
ABSENT: Roy Rost, Member
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
1:33 PM COUNTY ATTORNEY WORK SESSION/ Darcy Wassmann
1. Airport Hay Lease
Hay lease has been sent to Tom Sparks for approval.
2. Baker & Plevna Senior Centers
Commission approved the final draft for the lease agreements. Darcy will send the agreement to the Baker and Plevna Senior Center Presidents for review.
3. Randy Tunby Ag Easement
There was no discussion at this time.
4. GIS Road Classification and Research
Discussed Valley Road being called something else on different platforms. Discussed research on several roads with questions on how to determine the classifications.
5. Attorney Opinion Letter for closed roads.
Discussed researching the legislation that was passed in the early 2000s regarding the closing of county roads.
6. Resolution of Intent to Sell the Man Camp
Reviewed draft resolution. Discussed notice of intent to sell to the public. Darcy will research if a notice and/or public hearing is required before signing the resolution.
7. MOU for golf course etiquette.
No further discussion at this time.
1:58 PM Brenda Wood, Clerk and Recorder and Kimberly Jensen, AP Clerk joined the meeting.
8. Discuss amending Fair Board Resolution #1134.
Commissioner Braun stated the auditor’s recommendation is to change the resolution from Fair Board salary to a stipend. Discussed excluding meal vouchers from the new resolution.
2:10 PM Chairman Baldwin ended the discussion.
2:25 PM PARKVIEW UPDATES/ Derrick deHaan, Outside Maintenance Facilities Manager
1. Review/Walkthrough of Parkview Retirement Complex Master Plan
Discussed labeling the master plan for Parkview Retirement Complex and Public health. Derrick will finish the labeling and report to the Commission once finished.
2:46 PM Chairman Baldwin ended the discussion. Being as there was no further business, meeting adjourned.
ADJOURN
s/ Steve Baldwin, Chairman
s/ Megan Slagter, Recording Secretary
ATTEST:
s/Brenda J. Wood, Clerk and Recorder
