Commission Minutes – September 23 – September 27, 2024
MONDAY, SEPTEMBER 23, 2024
9:00 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
9:15 AM OUTSIDE MAINTENANCE & PARKVIEW UPDATES/ Robbie Christiaens, Outside Maintenance Supervisor; Derrick deHaan, Outside Maintenance Facilities Manager
Robbie updated on outside maintenance, blowing out sprinklers, mowing, and winterizing bathrooms. Updated on cameras helping deter delinquent activities.
Derrick updated on Parkview and Public Health being rekeyed. Handrails for the library will be ready soon and second quote for the front courthouse steps should be turned in sometime today or tomorrow. Derrick finished his certification for the Parkview boilers.
9:24 AM Chairman Baldwin ended the discussion.
10:00 AM ROAD UPDATES/ Bobby Wiedmer, Road Superintendent; Mitch Overn and/or Carl Overland, Shop Mechanics
Mitch was unable to attend the meeting. Updated on county equipment and vehicle maintenance. Bobby presented a quote for replacing the lights in the road shop. The snow fence by Ollie will be finished today. Discussed replacing street signs, especially in Stanhope Addition. Currently mowing and laying scoria. Will be replacing a culvert on Sandstone Road; road will be closed at Division from 8 AM to 4 PM tomorrow.
1. Decision on purchasing/trading 2024 John Deere 324G Skid Steer from RDO Equipment Co.
Commissioner Rost made the motion to trade for a 2024 John Deere skid steer. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
2. Decision on going to bid for Excavator for the Landfill & Road Department.
Commissioner Braun made the motion to go out for bid for a 2025 Excavator 25 metric ton. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
10:14 AM Chairman Baldwin ended the discussion.
10:34 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Rich Menger, Sanitarian; Hunter Grover, Golf Course Superintendent; Doug Varner, Seasonal Interim Golf Course Superintendent
Hunter was unable to attend the meeting. Rich updated on irrigation pond samples; sent samples to two different labs and total coliforms came back different. Rich will continue to send samples to both labs for three more weeks. The golf course will continue to water through October. The irrigation pond liner project will be postponed until next fall. Shannon updated on the measurements for the Buerkle Pit and the landowners were compensated for their shares. Discussed setting up a pre-construction date for the Bergstrom Hill Road re-grading project. Discussed going out for bid for the courthouse parking lot and golf course irrigation pond liner.
10:58 AM Chairman Baldwin ended the discussion.
11:02 AM DISCUSSION/DECISION ON MEDICAL DIRECTOR FOR EMS/ Brittany Renner, EMS Program Manager; Debbie Wyrick, Deputy Clerk & Recorder
Brittany spoke with Dr. Sullivan about becoming the Medical Director for the Fallon County EMS. He is currently in the process of setting up his malpractice insurance. Discussed whether the County would cover an increase to his malpractice; will wait to see what the increase is in his malpractice. Carla Dowdy from Ekalaka would also be interested in being the Medical Director; has ideas about having Paramedics in Baker. Discussed contract content needed for an EMS Medical Director.
11:15 AM Chairman Baldwin ended the discussion.
11:36 AM DISCUSSION/DECISION ON FIRE ALARMS AT FALLON MEDICAL COMPLEX/ Brenda Hoeger, Emergency Communications Supervisor; Eric Steele, TAB Electronics
Eric presented quotes from Mid-Rivers and Mimomax for the fire alarm system at Fallon Medical Complex. Mid-Rivers is link based and Mimomax is radio UHF based. Discussed if the FMC alarm system could be set up the same as the Fairgrounds grandstand and dial-in to Dispatch. Presented system specs for a Dispatch mobile command center. Discussed backups for either system option if power and/or generators are out.
12:00 PM Chairman Baldwin ended the discussion. Recess until 1:15 PM.
RECESS
1:15 PM RECONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
1:16 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
Michelle Moser, Staff Nurse reported on quarter one of the Montana Tobacco Use Prevention Program, also updated on the Smoking Conference that was held in Helena.
1:47 PM COUNTY ATTORNEY WORK SESSION/ Darcy Wassmann
1. GIS Road Classifications and research.
Discussed research on potential abandonments and other road research that will be submitted to Cindy Irgens, Recording Clerk, once completed. Discussed classifications for the GIS platform for public and county use.
2:08 PM Chairman Baldwin ended the discussion.
2:15 PM SMART & EMEDA UPDATES/ Vaughn Zenko, Executive Director
Vaughn presented a construction update for the EMEDA childcare building. A film crew will be coming to conduct a case study on the childcare facility. Discussed the widening of Texas Avenue; the City has budgeted to cover their quarter of the block and EMEDA is asking the County to cover it’s half of the block on the west end of Texas Avenue. Commissioner Rost stated that the widening project was not included in the County budget before it was approved. Updated on personnel for Head Start and EMEDA.
Updated on upcoming and past SMART events and projects. Requested a letter of support for representing Fallon County on the Visit Southeast Montana Board; the Commission agreed to send a letter of support. Reported on grants that SMART applied for or will be applying for. Updated on the History Walking Tour with O’Fallon Historical Museum.
2:35 PM Chairman Baldwin ended the discussion.
2:44 PM CHAMBER & REC DEPARTMENT UPDATES/ Marissa Gundlach, Executive Director; Skyla Varner, Rec Department Director
Marissa updated on upcoming and past Chamber events. Skyla updated on Rec Department activities.
2:53 PM Chairman Baldwin ended the discussion.
3:00 PM REVIEW STATEMENT OF QUALIFICATIONS AND EXPERIENCE FOR CONSULTANT SELECTION FOR THE BAKER MUNICIPAL AIRPORT
Received only one Statement of Qualifications and Experience for consultant selection. Decision has been tabled to next week for time to review.
3:02 PM Chairman Baldwin ended the discussion.
3:09 PM COMMISSION WORK SESSION
1. Approve September 9th – September 16th, 2024 Commission Minutes
Commissioner Rost made the motion to approve the September 9th – 16th, 2024 Commission Minutes. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
2. Executive/Action Items:
a. Decision on signing Budget Certification and Message for Fiscal Year 2025.
Commissioner Rost made the motion to approve signing the Budget Certification and Message for Fiscal Year 2025. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
b. Decision on Statement of Qualification for the Baker Municipal Airport.
This decision has been tabled for review.
c. Decision on DPHHS Title V Maternal & Child Health Block Grant Program.
Commissioner Rost made the motion to approve the DPHHS Title V Maternal & Child Health Block Grant Program. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
d. Decision on Direct Electric quote for rewiring upgrade at the golf course.
Commissioner Braun made the motion to approve the Direct Electric quote for the amount of $8,500.55. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
e. Discussion/Decision to order a title report for the Workcamp Site property.
Commissioner Braun made the motion to apply for a title report. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; discussed process auctioning off property, decided the title report is included in the resolution of intent. Commissioner Braun withdrew his motion. There being no objection, the motion was withdrawn.
3. Old Business as needed
a. Review Wyrick Construction Section 00520 Agreement Form for Bergstrom Hill Road.
Commissioner Braun made the motion to approve Section 00520 Agreement Form. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
b. Review SDI Architects agreement for various renovations to Fallon Medical Complex.
Commissioner Braun made the motion to approve SDI Architects’ agreement. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; determined agreement was meant for only the designs of the renovations to Fallon Medical Complex. 3 Ayes. 0 Nays. The motion carried unanimously.
c. Review Little Beaver Conservation District Reserved Water Annual Status Report form.
Commissioner Baldwin signed the report as of today.
d. Discussion/Decision on MOU with Pam Colombik.
There was no discussion at this time.
e. Discussion/Decision on quote for Courthouse steps.
There was no discussion at this time.
e. Discussion on road policy
4. Review/Decision on Fair Contract.
Commissioner Braun made the motion to approve the Fair Contract with Rocky Mountain Talent Services. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
5. Review/Decision on Encroachment Permit.
Commissioner Baldwin signed the encroachment as of today.
6. Review Board Minutes/Agendas (Boards other than Commission)
7. Review Department/office reports/sign journal vouchers (as needed)
3:23 PM Chairman Baldwin ended the discussion. Recess until 8:00 AM on Thursday, September 26th.
RECESS
THURSDAY, SEPTEMBER 26, 2024
8:05 AM CONVENE
PRESENT: Roy Rost, Members; Megan Slagter, Recording Secretary
ABSENT: Steve Baldwin, Chairman; Kevin Braun, Member
FALLON COUNTY COURTHOUSE
8:05 AM APPROVE SEPTEMBER 2024 MID MONTH CLAIMS
8:06 AM Chairman Baldwin joined the meeting via phone call.
Commissioner Rost made the motion to approve September 2024 Mid-Month Claims for the amount of $617,833.16. Chairman Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun) The motion carried.
8:06 PM Chairman Baldwin ended the discussion. Being as there was no further business, meeting adjourned.
FRIDAY, SEPTEMBER 27, 2024
11:30 AM – ATTEND LEGISLATOR’S BRIEFING TOUR – MILES CITY
s/ Steve Baldwin, Chairman
s/ Megan Slagter, Recording Secretary
ATTEST:
s/ Brenda J. Wood, Clerk and Recorder
