O’Fallon Museum Board – Meeting Minutes June 2023

O’Fallon Museum Board

Minutes

June 25, 2023

Present Absent

Curt Williams, Chairman

Toni Reetz, Trustee

Ken Griffith, Trustee

Linda Rost, Secretary

Melissa Rost, Curator

Convene: 

The meeting was called to order by Curt at 3:35 pm at the O’Fallon Museum metal building.

Public Comment:  Time limit 10 minutes per subject.

Minutes: Read by trustees. 

Toni made a motion to approve amended minutes and Kenny seconded. Minutes approved.

Discussion of Curator’s Report

• Heritage Fest – 460 people and 140 volunteer hours on that day
  • Added $10,000 line item for 2023-2024 budget
• School and other groups: CSI case, four school groups, 1st grade dinosaur presentation, Superior Care, and Homemakers Spring Council.
• Closed five days this month – MAM meeting in Lewistown
• Budget meeting with commission – Linda and Ken
  • Decided to advertise for a summer position for 40 hours per week over summer
  • Met with agenda again and decided on a 30 hour per week – no eligible applicants
  • Would rather extend hours for Traci because it’s hard to train someone and keep a year round employee.
  • If no applicants by June 26, 2023, will ask for more hours for Traci.
• Budget for 2022-2023 –
  • Took out $3000 to pay for Traci’s extra hours, but it was never put back in. That should have been put back in the budget.
  • Disputing a double charge from Terry Sukat.
  • Moved some things from operating supplies and took them out of donations (for Heritage Fest).
  • Giveaways from Historical Society – will reimburse those items back into donation fund.
  • We do not know which line items were over.
• Montana History Foundation oral history grant – videos due June 15, 2023
  • If not turned in, then not in compliance or repay grant.
  • Edited videos from 605 Media and Entertainment in Spearfish had errors in names.
  • Jennifer Birnel – Montana History Portal – said she will make sure we’re in compliance.
• EPEDC – Terra Burman is new director from Glendive – visited with Beth about grants.
• Two summer reading sessions for June coming over from library.
  • Theme is “All Together Now” – how communities work together – make a paper quilt
• May attendance – 301; FB insights post reach 15,151 and post engagement 1600 for 28 last days.

Old Business

New Business

• Accessions – Those voted yes are indicated. Toni made a motion and Linda seconded. Motion passed.
  • Lew Price – blow torches- NO
  • Marjorette uniform from Baker – YES
  • Coin counter – YES 
• Board position to fill – Randy Hanson, Lew Price?

Next Meeting: September 24, 2023 at 3:00.

Adjournment: 4:18 pm 

s\Curt Williams, Chairman     s\Recording Secretary, Linda Rost, Trustee