10 W Fallon Ave Baker, MT 59313
Fallon County of Montana

Commission Agenda – 4th Amended Agenda October 2 – October 6, 2023

Commission Agenda – 4th Amended Agenda October 2 – October 6, 2023

FALLON COUNTY COMMISSION OFFICIAL AGENDA
       OCTOBER 2 – OCTOBER 6, 2023 – 4TH AMENDED 10-2-23-1:20 PM
FALLON COUNTY COURTHOUSE, 10 W. FALLON, BAKER MT                                  

MONDAY, OCTOBER 2, 2023

8:45AM

 PLEDGE OF ALLEGIANCE  
8:45AMA.AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT  
9:00AMB.DISCUSS/DECISION TO PASS RESOLUTION #1113 FIXING/AMENDING THE MILL LEVY FOR THE STATE EQUALIZATION, COUNTY HIGH SCHOOL EQUALIZATION AND COUNTY ELEMENTARY EQUALIZATION MILL LEVY AUTHORITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024/Barbara Ketterling, Treasurer/Assessor; Julie Post, Deputy Treasurer/Assessor; Darcy Wassmann, County Attorney; Aaron Skogen, Baker Superintendent of Schools; Jennifer Mettler, BHS School Clerk; Timberly Kelly, Plevna Superintendent of Schools  
10:00AMC.ROAD/SHOP UPDATES/Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics  
10:30AMD.PROJECT UPDATES/Shannon Hewson, Brosz Engineering,
  1.Discuss courthouse courtyard drainage
  2.Discuss a plan for ADA courthouse handicap accessibility upgrades  
11:00AME.APPROVE SEPTEMBER, 2023 PAYROLL AND WITHHOLDINGS  
11:15AMF.APPROVE SEPTEMBER 18-22, 2023 COMMISSION MINUTES  
11:30AMG.DISCUSS FINAL REVISIONS TO SOCIAL MEDIA POLICY/Julie Straub, HRM; Josh Lewis, System Administrator  
       NOON RECESS  
1:15PM

H.AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT  
1:30PMI.DISCUSSION/DECISION SHOOTING RANGE PAT TRAP QUOTES/FWP GRANT/Kirk Lineback, Board Member; Jim Leischner, Shooting Range Manager  
2:00PMJ.SHOOTING RANGE UPDATES/Jim Leischner, Shooting Range Manager; Shane Bettenhausen, Shooting Match Supervisor  
2:30PMK.APPROVAL OF SEPTEMBER, 2023 END OF MONTH CLAIMS  
           RECESS

TUESDAY, OCTOBER 3, 2023

9:15AM

A.AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT  
9:15AMB.LEAVE TO ATTEND GOLF COURSE SAFETY REVIEW  
9:30AMB.GOLF COURSE SAFETY REVIEW (IN THE COMMISSION OFFICE)/Commissioner’s Baldwin, Braun and Rost; Julie Straub, HRM; Debbie Wyrick, Safety Committee Member; Kevin Hill, Golf Course Superintendent; Doug Varner, Lead Seasonal Ground Crew Hand  
11:00AMC.FINALIZE PROCEDURE FOR MASS NOTIFICATION SYSTEM/Julie Straub, HRM; Josh Lewis, System Administrator; Trenton Harbaugh, Sheriff; Safety Review Committee  
         NOON RECESS  
1:15PMD.AGENDA/NON-AGENDA ITEMS-PUBLIC COMMENT  
1:30PMESMART AND EMEDA MONTHLY UPDATES/Vaughn Zenko, Executive Director  
2:00PMF.WEED DEPARTMENT UPDATES/Sara Berger, Weed Control Coordinator  
2:30PMG.CHAMBER AND RECREATION UPDATES/Melissa Higbee, Chamber Executive Director; Mariah Miller, Recreation Director  
           RECESS

WEDNESDAY, OCTOBER 4, 2023

9:15AMA.AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT  
9:30AMB.OUTSIDE MAINTENANCE UPDATES/Robbie Christiaens, Supervisor; Derrick deHaan, Assistant  
10:00AMC.IT UPDATES/Josh Lewis, System Administrator  
10:30AMD.MUSEUM UPDATES/Melissa Rost, Museum Curator  
11:00AME.DISCUSSION/DECISION TO MOVE FORWARD WITH COMMISSION SECRETARY POSITION  
11:15AMF.COMMISSION WORK SESSION
  a.Wells Fargo Trust for the Landfill (any decisions needed)
  b.Hospital basement maintenance (any decisions needed)
  c.EMS billing practices/rates (discussion/decisions as needed)
  d.Policies/Procedures for gate permit system (discussion/decisions as needed)
  e.Indigent Burial Policy discussion/decisions
  f.Any decisions regarding the agreement between Fallon County and EMEDA for use of County Land for purposes of Food Forest
  g.Decision to move forward with Credible Minds or Sapphire
  h.Approve/Sign/Docusign/DNRC Lakeview Drive Storm Drain reimbursement agreement/ARPA related
  i.Other old business as needed
  2.E-mails/Correspondence 
  3.Review & Approve Encroachment Permits (as needed)
  4.Review Board Minutes/Agendas (Boards other than Commission)
  5.Review Department/office reports/sign journal vouchers (as needed)
  6.Executive/Action Items:
    a.Review/Approve/Sign and DocuSign State of MT DOT Transade Agreement for Council on Aging Transportation System Operating Grant
    b.Review/Discuss/Decision regarding EAP quote from Sapphire Resource Connection
    c.Review/Discuss CWD Flyer provided by Melissa Foster, FWP-Contact Melissa with questions or concerns on the flyer
    d.Review/Discuss/Approve 911 GIS Data Maintenance agreement between Fallon County and KLJ Engineering, LLC  
        NOON RECESS  
1:15PMG.AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT  
1:30PMH.COUNTY ATTORNEY BUSINESS SESSION/Darcy Wassmann, County Attorney
  1.Coral Creek Landfill Trust Account Discussion/Decision
  2.Gate permit process/policy discussion/decisions
  3.Indigent Burial policy discussion/decisions
  4.Interlocal between Fallon County and City of Baker for garbage services
  5.Review/Discuss/Decision to sign Task Order for various on-call engineering survey services with KLJ
  6.Review/Discuss/Decision Parkview Rental agreement updates
  7.Sign termination of Interlocal Agreement with the City of Baker for funding and operation of the Fallon County Planning Board and Staff
  8.Revise/Sign Interlocal Agreement with the City of Baker for the Planning Board
  9.Review/Discuss/Approve 911 GIS Data Maintenance agreement between Fallon County and KLJ Engineering, LLC
  10.Old or other county business (as needed)  
2:30PMI.EMS UPDATES/Brittany Renner, EMS Program Manager
  1.Discuss/Decision Pay Scale for EMT’s/Julie Straub, via phone
  2.Permission to purchase Ambulance equipment  
3:00PMJ.FAIR UPDATES/Jennefer Wheeler, Fairgrounds Manager
  1.Discussion/Decision regarding ARAMARK Agreement/Kimberly Jensen  
3:30PMK.INSIDE MAINTENANCE UPDATES/Lynda Herbst, Custodian Supervisor
  1.Permission to complete budgeted LED lighting at the courthouse
  2.Permission to complete budgeted paint project  
4:00PML.GOLF COURSE UDPATES/Kevin Hill, Golf Course Superintendent; Doug Varner, Lead Seasonal Ground Crew Hand
  1.Discuss/Decision regarding county cell phone/Kimberly Jensen, AP Clerk  
4:30PMM.LANDFILL UPDATES/Jeff Frank, Manager of Landfill Operations  
              RECESS

THURSDAY, OCTOBER 5, 2023

8:45AM

A.AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT  
9:00AMB.FURTHER DISCUSS/DECISION TO PASS RESOLUTION #1113 FIXING/AMENDING THE MILL LEVY FOR THE STATE EQUALIZATION, COUNTY HIGH SCHOOL EQUALIZATION AND COUNTY ELEMENTARY EQUALIZATION MILL LEVY AUTHORITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024/Barbara Ketterling, Treasurer/Assessor; Julie Post, Deputy Treasurer/Assessor; Darcy Wassmann, County Attorney; Aaron Skogen, Baker Superintendent of Schools; Jennifer Mettler, BHS School Clerk; Timberly Kelly, Plevna Superintendent of Schools; Rich Batterman, Attorney  
10:00AMC.FMC UPDATES/David Espeland, CEO; Marjorie Losing, CFO  
11:00AMD.PLEVNA SENIOR CENTER PRE-PLANNING DISCUSSION PERTAINING TO AUDITOR COMMENTS/Jim Leischner  
11:30AME.ADOPT RESOLUTION #1114 – INTENT TO AMEND SOCIAL MEDIA POLICY 5.02/Julie Straub, HRM  
           NOON RECESS  
12:00 PM                                BAKER CHAMBER MEETING  
     ADJOURN
Welcome to our NEW website address: FALLONCOUNTYMT.GOV
Fallon County Courthouse will be closed Thursday, November 24th for Thanksgiving