Commission Agenda – 4th Amended Agenda October 2 – October 6, 2023
FALLON COUNTY COMMISSION OFFICIAL AGENDA
OCTOBER 2 – OCTOBER 6, 2023 – 4TH AMENDED 10-2-23-1:20 PM
FALLON COUNTY COURTHOUSE, 10 W. FALLON, BAKER MT
MONDAY, OCTOBER 2, 2023
| 8:45AM | PLEDGE OF ALLEGIANCE | |
| 8:45AM | A. | AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT |
| 9:00AM | B. | DISCUSS/DECISION TO PASS RESOLUTION #1113 FIXING/AMENDING THE MILL LEVY FOR THE STATE EQUALIZATION, COUNTY HIGH SCHOOL EQUALIZATION AND COUNTY ELEMENTARY EQUALIZATION MILL LEVY AUTHORITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024/Barbara Ketterling, Treasurer/Assessor; Julie Post, Deputy Treasurer/Assessor; Darcy Wassmann, County Attorney; Aaron Skogen, Baker Superintendent of Schools; Jennifer Mettler, BHS School Clerk; Timberly Kelly, Plevna Superintendent of Schools |
| 10:00AM | C. | ROAD/SHOP UPDATES/Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics |
| 10:30AM | D. | PROJECT UPDATES/Shannon Hewson, Brosz Engineering, |
| 1.Discuss courthouse courtyard drainage | ||
| 2.Discuss a plan for ADA courthouse handicap accessibility upgrades | ||
| 11:00AM | E. | APPROVE SEPTEMBER, 2023 PAYROLL AND WITHHOLDINGS |
| 11:15AM | F. | APPROVE SEPTEMBER 18-22, 2023 COMMISSION MINUTES |
| 11:30AM | G. | DISCUSS FINAL REVISIONS TO SOCIAL MEDIA POLICY/Julie Straub, HRM; Josh Lewis, System Administrator |
| NOON RECESS | ||
| 1:15PM | H. | AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT |
| 1:30PM | I. | DISCUSSION/DECISION SHOOTING RANGE PAT TRAP QUOTES/FWP GRANT/Kirk Lineback, Board Member; Jim Leischner, Shooting Range Manager |
| 2:00PM | J. | SHOOTING RANGE UPDATES/Jim Leischner, Shooting Range Manager; Shane Bettenhausen, Shooting Match Supervisor |
| 2:30PM | K. | APPROVAL OF SEPTEMBER, 2023 END OF MONTH CLAIMS |
| RECESS |
TUESDAY, OCTOBER 3, 2023
| 9:15AM | A. | AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT |
| 9:30AM | B. | GOLF COURSE SAFETY REVIEW (IN THE COMMISSION OFFICE)/Commissioner’s Baldwin, Braun and Rost; Julie Straub, HRM; Debbie Wyrick, Safety Committee Member; Kevin Hill, Golf Course Superintendent; Doug Varner, Lead Seasonal Ground Crew Hand |
| 11:00AM | C. | FINALIZE PROCEDURE FOR MASS NOTIFICATION SYSTEM/Julie Straub, HRM; Josh Lewis, System Administrator; Trenton Harbaugh, Sheriff; Safety Review Committee |
| NOON RECESS | ||
| 1:15PM | D. | AGENDA/NON-AGENDA ITEMS-PUBLIC COMMENT |
| 1:30PM | E | SMART AND EMEDA MONTHLY UPDATES/Vaughn Zenko, Executive Director |
| 2:00PM | F. | WEED DEPARTMENT UPDATES/Sara Berger, Weed Control Coordinator |
| 2:30PM | G. | CHAMBER AND RECREATION UPDATES/Melissa Higbee, Chamber Executive Director; Mariah Miller, Recreation Director |
| RECESS |
WEDNESDAY, OCTOBER 4, 2023
| 9:15AM | A. | AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT |
| 9:30AM | B. | OUTSIDE MAINTENANCE UPDATES/Robbie Christiaens, Supervisor; Derrick deHaan, Assistant |
| 10:00AM | C. | IT UPDATES/Josh Lewis, System Administrator |
| 10:30AM | D. | MUSEUM UPDATES/Melissa Rost, Museum Curator |
| 11:00AM | E. | DISCUSSION/DECISION TO MOVE FORWARD WITH COMMISSION SECRETARY POSITION |
| 11:15AM | F. | COMMISSION WORK SESSION |
| a.Wells Fargo Trust for the Landfill (any decisions needed) | ||
| b.Hospital basement maintenance (any decisions needed) | ||
| c.EMS billing practices/rates (discussion/decisions as needed) | ||
| d.Policies/Procedures for gate permit system (discussion/decisions as needed) | ||
| e.Indigent Burial Policy discussion/decisions | ||
| f.Any decisions regarding the agreement between Fallon County and EMEDA for use of County Land for purposes of Food Forest | ||
| g.Decision to move forward with Credible Minds or Sapphire | ||
| h.Approve/Sign/Docusign/DNRC Lakeview Drive Storm Drain reimbursement agreement/ARPA related | ||
| i.Other old business as needed | ||
| 2.E-mails/Correspondence | ||
| 3.Review & Approve Encroachment Permits (as needed) | ||
| 4.Review Board Minutes/Agendas (Boards other than Commission) | ||
| 5.Review Department/office reports/sign journal vouchers (as needed) | ||
| 6.Executive/Action Items: | ||
| a.Review/Approve/Sign and DocuSign State of MT DOT Transade Agreement for Council on Aging Transportation System Operating Grant | ||
| b.Review/Discuss/Decision regarding EAP quote from Sapphire Resource Connection | ||
| c.Review/Discuss CWD Flyer provided by Melissa Foster, FWP-Contact Melissa with questions or concerns on the flyer | ||
| d.Review/Discuss/Approve 911 GIS Data Maintenance agreement between Fallon County and KLJ Engineering, LLC | ||
| NOON RECESS | ||
| 1:15PM | G. | AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT |
| 1:30PM | H. | COUNTY ATTORNEY BUSINESS SESSION/Darcy Wassmann, County Attorney |
| 1.Coral Creek Landfill Trust Account Discussion/Decision | ||
| 2.Gate permit process/policy discussion/decisions | ||
| 3.Indigent Burial policy discussion/decisions | ||
| 4.Interlocal between Fallon County and City of Baker for garbage services | ||
| 5.Review/Discuss/Decision to sign Task Order for various on-call engineering survey services with KLJ | ||
| 6.Review/Discuss/Decision Parkview Rental agreement updates | ||
| 7.Sign termination of Interlocal Agreement with the City of Baker for funding and operation of the Fallon County Planning Board and Staff | ||
| 8.Revise/Sign Interlocal Agreement with the City of Baker for the Planning Board | ||
| 9.Review/Discuss/Approve 911 GIS Data Maintenance agreement between Fallon County and KLJ Engineering, LLC | ||
| 10.Old or other county business (as needed) | ||
| 2:30PM | I. | EMS UPDATES/Brittany Renner, EMS Program Manager |
| 1.Discuss/Decision Pay Scale for EMT’s/Julie Straub, via phone | ||
| 2.Permission to purchase Ambulance equipment | ||
| 3:00PM | J. | FAIR UPDATES/Jennefer Wheeler, Fairgrounds Manager |
| 1.Discussion/Decision regarding ARAMARK Agreement/Kimberly Jensen | ||
| 3:30PM | K. | INSIDE MAINTENANCE UPDATES/Lynda Herbst, Custodian Supervisor |
| 1.Permission to complete budgeted LED lighting at the courthouse | ||
| 2.Permission to complete budgeted paint project | ||
| 4:00PM | L. | GOLF COURSE UDPATES/Kevin Hill, Golf Course Superintendent; Doug Varner, Lead Seasonal Ground Crew Hand |
| 1.Discuss/Decision regarding county cell phone/Kimberly Jensen, AP Clerk | ||
| 4:30PM | M. | LANDFILL UPDATES/Jeff Frank, Manager of Landfill Operations |
| RECESS |
THURSDAY, OCTOBER 5, 2023
| 8:45AM | A. | AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT |
| 9:00AM | B. | FURTHER DISCUSS/DECISION TO PASS RESOLUTION #1113 FIXING/AMENDING THE MILL LEVY FOR THE STATE EQUALIZATION, COUNTY HIGH SCHOOL EQUALIZATION AND COUNTY ELEMENTARY EQUALIZATION MILL LEVY AUTHORITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024/Barbara Ketterling, Treasurer/Assessor; Julie Post, Deputy Treasurer/Assessor; Darcy Wassmann, County Attorney; Aaron Skogen, Baker Superintendent of Schools; Jennifer Mettler, BHS School Clerk; Timberly Kelly, Plevna Superintendent of Schools; Rich Batterman, Attorney |
| 10:00AM | C. | FMC UPDATES/David Espeland, CEO; Marjorie Losing, CFO |
| 11:00AM | D. | PLEVNA SENIOR CENTER PRE-PLANNING DISCUSSION PERTAINING TO AUDITOR COMMENTS/Jim Leischner |
| 11:30AM | E. | ADOPT RESOLUTION #1114 – INTENT TO AMEND SOCIAL MEDIA POLICY 5.02/Julie Straub, HRM |
| NOON RECESS | ||
| 12:00 PM | BAKER CHAMBER MEETING | |
| ADJOURN |
