Commission Minutes – August 26 – August 30, 2024

MONDAY, AUGUST 26, 2024

9:00 AM CONVENE

PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Megan Slagter, Recording Secretary

FALLON COUNTY COURTHOUSE

The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.

9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT

    No one appeared for Public Comment.

9:22 AM SPECIAL CLAIM APPROVAL

Commissioner Rost made the motion to approve the special claim for the amount of $1,019.41 to the Fallon County Treasurer for the fair. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none.

9:23 AM Chairman Baldwin ended the discussion.

9:59 AM Mark Sieler, Road Foreman joined the meeting.

10:00 AM ROAD & SHOP UPDATES/ Bobby Wiedmer, Road Superintendent; Mitch Overn/Carl Overland, Shop Mechanics

    Bobby and Mitch were unable to attend the meeting. Reported on mowing, hauling scoria and millings for the amphitheater. Discussed maintenance for Fletcher Creek Road; will research more to determine if the section in question is a private road. Discussed budgeting for culvert maintenance. Carl updated on county vehicle and equipment maintenance.

10:10 AM Chairman Baldwin ended the discussion.

10:30 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Rich Menger, Sanitarian

    1. BERGSTROM HILL ROAD PROJECT BID OPENING

        Jason Wyrick, Wyrick Construction; Bob Woodenburg, Strata Corporation; Dalton Herbst, Young Gun Construction attended the meeting.

    Bids will be reviewed and decision will be made on Thursday, September 5^th.

    Discussed sampling from the golf course irrigation pond; possibly a damaged diaphragm in the regulator causing the chlorine and total coliforms fluctuations. Will begin testing the lagoon to compare with the irrigation pond; discussed testing a few times a day after Hawkins, Inc repairs the regulator in order to be properly calibrated. Will check for chlorinated gas leaks. Discussed budgeting for culvert and water crossing maintenance.

11:01 AM Chairman Baldwin ended the discussion.

11:04 AM REQUEST USE OF GOLF COURSE FOR CROSS COUNTRY MEETS / Aaron Skogen, Baker Schools Superintendent; Bill Brist, Baker Schools Activities Director

    Bill stated September 21^st would be the day that Baker School would like to use the golf course for a cross country meet; also, the possibility of a cross country meet on September 14th. Discussed timeline for the events. The Commission approved allowing the school to have a cross country meet at the golf course; recommended Bill to reach out to Hunter Grover, Golf Course Superintendent and Lakeview Country Club.

11:07 AM Chairman Baldwin ended the discussion.

11:47 AM COMMISSION WORK SESSION

    1. Approve August 19^th – August 23^rd, 2024 Commission Minutes

Commissioner Braun made the motion to approve August 19^th – 23^rd, 2024 Commission Minutes. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

    2. Executive/Action Items:

         a. Review/Decision on Assignment of Lease for T7N-R60E-S19.

Commissioner Rost made the motion to approve the assignment of lease. Chairman Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Abstained. (Commissioner Braun) The motion carried.

         b. Decision on 406 Quote.

Commissioner Braun made the motion to approve the 406 Fire Protection LLC quote for fire suppression services for the amount of $22,720.00. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; Commissioner Rost asked about the duration of the contract. Decided to go annually for the first year and will decide whether to change the duration after first year. 3 Ayes. 0 Nays. The motion carried unanimously.

               Discussed setting up monitoring with Dispatch.

         c. Discussion/Decision on purchasing an excavator for the Landfill.

               Discussed cost of the excavator; no further discussion, will research more.

         d. Discussion/Decision on fair parking lot incident/ Debbie Wyrick, Deputy Clerk & Recorder

               Will ask the individual for an estimate of the damage.

    3. Old Business as needed

         a. Review/Edit Parkview Master Plan Draft.

               Will discuss further with Derrick deHaan, Outside Maintenance Facilities Manager.

         b. Airport Hay Lease.

                Will discuss further with Tom Sparks and Darcy Wassmann, County Attorney.

         c. Discussion on road policy.

         d. FY25Budget questions (if any)

    4. Appointment to Baker/Plevna TV District Board.

Commissioner Rost made the motion to appoint Randy Morris to the Baker & Plevna TV District Board. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

    5. Review Board Minutes/Agendas (Boards other than Commission)

    6. Review Department/office reports/sign journal vouchers (as needed)

11:58 PM Chairman Baldwin ended the discussion. Being as there was no further business, meeting adjourned.

    ADJOURN

                                                                                                            s/ Steve Baldwin, Chairman

s/ Megan Slagter, Recording Secretary

ATTEST:                   

s/ Brenda J. Wood, Clerk and Recorder