Fair Board Minutes – February 10th 2025

Monday, February 10, 2025
PRESENT: Matt Plaisted, Chairman, Derrick DeHaan, Leighton Bilbrey, Justin Koenigsfeld Vice-Chairman, Jennefer Wheeler Fairgrounds Manager
ABSENT: Wendy Wagner
GUESTS: Julie Straub, Donna Gorder

6:30PM CALL MEETING TO ORDER
Matt Plaisted called the meeting to order.

6:30PM APPROVAL OF AGENDA
Justin Koenigsfeld motioned to approve February 10, 2025, Fair Board Agenda. Derrick DeHaan seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.

6:30 PM APPROVAL OF MINUTES
Leighton Bilbrey motioned to approve January 13, 2025, minutes. Justin Koenigsfeld seconded the motion. The motion carried. 3 Ayes. 0 Nays. 0 Absent. The motion carried.

6:31 PM MANAGERS REPORT
Jennefer gave them a list of the events present and past that have happened at the Fairgrounds since the previous meeting. Clay Guardipee with RodeoReady did agree to be our photographer for this year’s Fair. Rooms are already hard to get but we will book as many Airbnb’s as we can. Jennefer added the Revenue/Expense report so far for this year’s Fair expenditures. She did put the column from last year on there too for reference. Jennefer has been talking with Montana Silversmith’s for the buckles. She added the Mutton Busting Design they sent her. Price is up to us and how fancy we want to make them. I can have them design one and have it hopefully by the next meeting if you want to give me a budget to work with. In the past for rewards, we have spent around $4500 or so.
Derrick DeHaan made the motion to use up to $5,000 for our Rodeo and Mutton Busting buckles at our 2025 Fair. Justin Koenigsfeld seconded the motion. 3 Ayes. 0 Nays. 1 Absent. The motion carried.
Neil gave us 2 different looks and I added them to the folders.

6:35 PM EXTENSION REPORT
No one appeared for the Extension Report.

6:35 PM PUBLIC COMMENT
Donna Gorder was here on behalf of the AAU Wrestling Club to talk about the contract and make sure we are all on the same page with cleaning as it hasn’t been discussed for a few years. There was some discussion after on who was responsible for what and after some discussion Donna felt it was ok to add to the Wrestling Clubs duties that they will empty the garbage in the grandstands during the show. Jennefer will get the new contract over to them soon. Donna leaves the meeting.

6:40 PM OLD BUSINESS
Peddle Tractor/Pig Races-The Board discussed having it all and they decided they would see if Peddle Tractors only would work. Matt Plaisted asked for a motion on the decision. Jennefer will send them a note tomorrow on the decision and see if it will work. The Pig Races can maybe be next year.
Justin Koenigsfeld made the motion to have only Peddle Tractors for the 2025 Fair. Derrick DeHaan seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent. The motion carried.
Dueling Pianos date February 28th, 2025-Jennefer said that the only bar that submitted any interest for the Corner Bar. Everyone agreed upon it and a motion was made.
Derrick DeHaan made the motion to have the Corner Bar for Dueling Pianos. Leighton Bilbrey seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
Next Jennefer added the quotes from the Radio Stations and Fallon County Times for ads for the Dueling Piano event.
Derrick DeHaan made the motion to spend $78.10/ week for 3 weeks for the Fallon County Times for
advertising Dueling Pianos. Justin Koenigsfeld seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
Leighton Bilbrey made the motion to spend $690.00 for both KFLN/KJJM radio advertising for Dueling Pianos. Justin Koenigsfeld seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
Gate Sign- Neil gave us the new quote and design without the gates. Everyone agreed on the design and Jennefer said she will submit it to Commission for approval and then we can move forward with Baker Metal on getting it built.
Derrick DeHaan made the motion to use the new design without gates for the Front Entrance. Leighton Bilbrey seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent. The motion carried.
AAU Contract-Moved to Public Comment

7:00 PM NEW BUSINESS
PRCA Purse for Rodeo-Jennefer gave the Board last years purse amounts for WPRA and PRCA. Much discussion was had about how it was done in the past. In the past they highlighted 3 events and increased those amounts. It rotated each year. Derrick stated he thought our purse was way too high and would like to reduce it. What event or events would we like to highlight. Justin commented that we could highlight 1 event. Leighton suggested we make them equal money all the way across. The Board agreed to highlight 1 event this coming year. Jennefer will get the paperwork all filled out and ready for signature.
Justin Koenigsfeld made the motion to have the same amount for all events and increase the Saddle Bronce purse for the 2025 Fair. Derrick DeHaan seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent. The motion carried.
Matt Plaisted asked if there was any other business to discuss. Matt asked if the Board was ok with him asking Dustin Gorder to fix any welds and things on the stage. The Board said to go ahead.
Matt asked for a motion to adjourn the meeting.
Next Meeting: Monday March 17, 2025, 6:30 pm at the Fair Office

7:14PM Justin Koenigsfeld made a motion to adjourn the meeting. Leighton Bilbrey seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.

ADJOURN:
s/ Matt Plaisted, Chairman
ATTEST:
s/Jennefer Wheeler, Fairgrounds Manager