10 W Fallon Ave Baker, MT 59313
Fallon County of Montana

Fair Board Minutes – November 18th 2024

Fair Board Minutes – November 18th 2024

Monday, November 18, 2024
PRESENT: Matt Plaisted, Chairman, Wendy Wagner Vice-Chairman, Derrick DeHaan, Leighton Bilbrey, Justin
Koenigsfeld, Jennefer Wheeler Fairgrounds Manager
ABSENT:
GUESTS: Julie Straub
6:30PM CALL MEETING TO ORDER
Matt Plaisted called the meeting to order.
6:30PM APPROVAL OF AGENDA
Wendy Wagner motioned to approve the November 18, 2024, Fair Board Agenda. Justin Koenigsfeld
seconded the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
6:31 PM APPROVAL OF MINUTES
Derrick DeHaan motioned to approve the October 28, 2024, minutes. Wendy Wagner seconded the
motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
6:32 PM MANAGERS REPORT
Jennefer gave them a list of the events present and past that have happened at the Fairgrounds. She added the
expense report from the entire 2024 Fair to look over. She was told at RMAF about a Heartland Association that
we could join smaller than RMAF but may give us another avenue of acts. She thought we should at least
investigate it. She reported that 3 acts for the 2025 fair are complete.
6:35 PM EXTENSION REPORT
No one appeared from the Extension.
6:35 PM PUBLIC COMMENT
No one appeared for Public Comment
6:35 PM OLD BUSINESS
Grid United Grant-Jennefer submitted the application for the grant.
Conventions: RMAF-Matt and Derrick talked with an Agent Ward with RKZ Live. They met with Patricia and
discussed with her for clarification on a few things. At this time, they would like to go with Ward. He only
charges 8.5% and does a lot more of the work.
Justin Koenigsfeld made the motion to approve RKZ Live as the 2025 Fair Talent agent. Wendy Wagner
seconded the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Matt and Derrick both spoke with Barnology at the convention also. They are a split from Freckle Farms.
They will do more educational parts and there will be no pony rides, 3 shows/9-hour days.
Wendy Wagner made the motion to approve Barnology for the 2025 Fair. Leighton Bilbrey seconded
the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Matt asked for a motion to hire Worlds Funnest Photo Booth again. Wendy Wagner feels we should
table until the next meeting after IAFE in case there is something new and different.
Derrick DeHaan made the motion to table on decision on Worlds Funnest Photo Booth for the 2025
Fair. Justin Koenigsfeld seconded the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
6:54 PM NEW BUSINESS
Justin Koenigsfeld brought up getting rid of the Ranch Bronc ride and Steer Tripping. He stated that we don’t
have a big attendance for the steer tripping and the Ranch Bronc was good but maybe just not an event for here.
Wendy agreed that we lost too much at the Ranch Bronc and didn’t think we should do it again. Derrick DeHaan
wants to know more about the Purse. Can we take more away. Leighton agreed that we could do without the
steer tripping and ranch bronc.
Justin Koenigsfeld made the motion to not have steer tripping and ranch bronc match for the 2025
Fair. Derrick DeHaan seconded the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Wendy Wagner mentioned that at IAFE we need to look for a patio band, free stage act and a strolling
act. Matt Plaisted asked for thoughts on another meeting Monday the 25th. We can call a special
meeting. Wendy stated that it would be best if we wait for after the Convention. Jennefer said that we
wouldn’t probably have the contract for RKZ back in that short of time from Darcy. Leighton Bilbrey
asked if anyone knew why non permit guys couldn’t compete at the rodeo. Jennefer suggested him
talking with Eddie Coulter on that decision.
Justin Koenigsfeld made the motion to table the permit part until there is more information found for
the 2025 Fair. Leighton Bilbrey seconded the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Leighton said he knows some younger guys from college that are clowns if we fall through. Tate Rhodes
is one of the names he could contact.
Matt asked if there is any other new business. Jennefer asked the Board to vote on the replacement of
the barn lights as we budgeted for so she can go to Commission and get permission to begin the process.
Wendy Wanger made the motion to approve replacing the barn lights. Justin Koenigsfeld seconded the
motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Matt said that he and Justin have a meeting with Darcy in January about the Rodeo Committee that they would
like to form.
Matt asked for a motion to adjourn the meeting.
Next Meeting: Monday December 16, 2024, 6:30 pm at the Fair Office
7:17PM Leighton Bilbrey made a motion to adjourn the meeting. Justin Koenigsfeld seconded the motion. The
motion carried. 4 Ayes. 0 Nays. 0 Absent.
ADJOURN:
s/ Matt Plaisted, Chairman
ATTEST:
s/Jennefer Wheeler, Fairgrounds Manager

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Fallon County Courthouse will be closed Thursday, November 24th for Thanksgiving