Fair Board Minutes – October 21st 2025
PRESENT: Derrick DeHaan Vice Chairperson, Wendy Wagner, Gary Irgens, Justin Koenigsfeld Chairperson, Jennefer Wheeler Fairgrounds Manager
ABSENT: Dale Butori
GUESTS:
6:31PM CALL MEETING TO ORDER
Justin Koenigsfeld called the meeting to order.
Vote for Chairperson-Justin Koenigsfeld was nominated to be Chairperson.
Wendy Wagner motioned to have Justin Koenigsfeld be Chairperson. Gary Irgens seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
Vote for Vice Chairperson-Derrick DeHaan was nominated to be Vice Chairperson.
Wendy Wagner motioned to have Derrick DeHaan be Vice Chairperson. Gary Irgens seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
6:34PM APPROVAL OF AGENDA
Derrick DeHaan motioned to approve October 21, 2025, Fair Board Agenda. Wendy Wagner seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
6:35 PM APPROVAL OF MINUTES
Wendy Wagner motioned to approve September 15, 2025, minutes. Derrick DeHaan seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
6:35 PM MANAGERS REPORT
Jennefer gave them a list of the events present and past that have happened at the Fairgrounds since the previous meeting. Commission has asked for a second bid on the barn fix. She was waiting to her back on what they decided. Jennefer has ordered new chairs for the hall. She was wondering when the Game Feed put chairs back if they would put them in the shop in the corner where the pig panels would be. That way we wouldn’t have to move them 2 times. Also, Commission asked her to present to the Board that in the event the Rental Shop didn’t have enough chairs if we would like to rent ours out. They charge $3/day for a bundle of 4, $12/week, $30/month. This would only be if they were completely out of chairs to rent. Justin Koenigsfeld asked for motion after discussion.
Wendy Wagner motioned renting the old chairs out at the same rate as the Rental Shop if there is a need. Derrick DeHaan seconded the motion. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
Jennefer talked with Dale Butori this week and he cannot attend a meeting the 3rd week of the month due to working out of town that week each month. He said ideally the 1st week of the month works better for him but if we do not want to move our meetings he understands. Wendy asked if Jennefer can call and ask if he can call in at our next regular meeting and then everyone can discuss it. We then can decide if we have a meeting on Tuesday of January and if we will have one in December due to Conventions. Jennefer asked when they needed the sand out of the barn so she can arrange that with the Road Department. Wendy stated that Jake had already talked with Bryan Road Superintendent and it would come out November 3rd.
6:46 PM EXTENSION REPORT
No one attended from Extension.
6:46 PM PUBLIC COMMENT
No one appeared for public comment
6:46 PM OLD BUSINESS
Conventions-who’s going so we can get registered and hotels.
RMAF-Justin, Derrick, and Jennefer will attend. Gary is unable to attend. Jennefer will discuss it with Dale.
IAFE-Wendy, Derrick, Justin, and Jennefer will attend. Gary is unable to attend. Jennefer will discuss it with Dale. Jennefer will get flights booked and rooms.
PRCA-We are not attending this year.
RKZ LIVE contract: Ward said he would like to have a 2-year contract if we will not go the 3 years. After discussing it for a bit the Board agreed to a 2-year contract. He will get a new one sent over for the Attorney to review.
Wendy Wagner motioned a 2-year contract with RKZ Live as our Night Show Agent. Derrick DeHaan seconded the motion. The motion carried. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
7:00 PM NEW BUSINESS
LAL Entertainment-Jennefer gave them the prices that they would cost for Saturday night Family night entertainment. She talked with Kaedon a bit and we can discuss more with him at IAFE. Gary was curious about what they were. We explained how we have had Monster Trucks, Motorcycles, etc. on Saturday and this was one of the options and we must book out in advance to get a lot of them anymore. We could to a Boxing/WWE thing or maybe we look and see what is available at IAFE in Denver. There was discussion on maybe pig wrestling. Local teams could sign up, and Jennefer and Wendy will call some people and see if they would have pigs available. We can talk with the Events guy from Powell, WY in Billings and see how they go about it as they do each year.
Other New Business:
The track washout happened again. The Road Department is aware, and they are going to work on it. The Chute covers need removed.
Wendy asked if we had thought about another movie night like they did over Christmas that one year.
Vice Chairman Koenigsfeld asked if there was any other business we needed to discuss.
7:34PM Adjourn
Vice Chairman Justin Koenigsfeld asked for a motion to adjourn.
Derrick DeHaan motioned to adjourn the meeting. Wendy Wagner seconded the motion. The motion carried. The motion carried. 3 Ayes. 0 Nays. 1 Absent.
Next Meeting:
Regular meeting November 17, 2025, 6:30 pm at the Fair Office
ADJOURN:
s/ Justin Koenigsfeld, Chairman
ATTEST:
s/Jennefer Wheeler, Fairgrounds Manager
