Fair Board Minutes – September 16th 2024

Monday, September 16, 2024
PRESENT: Matt Plaisted, Chairman, Wendy Wagner Vice-Chairman, Derrick DeHaan, Jennefer Wheeler
Fairgrounds Manager
ABSENT: Eddie Coulter, Justin Koenigsfeld
GUESTS: Julie Straub
6:30PM CALL MEETING TO ORDER
Matt Plaisted called the meeting to order.
6:30PM APPROVAL OF AGENDA
Wendy Wagner motioned to approve the September 16, 2024, Fair Board Agenda. Derrick DeHaan
seconded the motion. The motion carried. 2 Ayes. 0 Nays. 2 Absent.
6:30 PM APPROVAL OF MINUTES
Derrick DeHaan motioned to approve the August 27, 2024, minutes. Wendy Wagner seconded the
motion. The motion carried. The motion carried. The motion carried. 2 Ayes. 0 Nays. 2 Absent.
6:32 PM MANAGERS REPORT
Jennefer gave them a list of the events coming up in the hall and barn. Jennefer talked with the Promotor Jason
who Wendy gave her the number to talk to. He is only promoting 1 show right now so that they will come back
to Williston. We would need to have a 30×30 stage and sound production crew. Discussion was had on how it is
nice that the Agent handles all those avenues.
6:32 PM EXTENSION REPORT
No one from Extension was there
6:32 PM PUBLIC COMMENT
No one appeared for Public Comment
6:37 PM OLD BUSINESS
Reminder of the Board meeting training 6pm. Wendy asked Jennefer to send her a text to remind her.
7:12 PM NEW BUSINESS
Grid United Grant ideas-Jennefer added to the folders all the information needed to apply for the Grant. Derrick
DeHaan said that Commissioner Braun approached him about the entry way sign. Would like the Board to look
into some ideas to bring to them that would make the Community proud. Wendy said she would go talk to Baker
Metal about it and Matt stated he could talk to Reiger’s for some ideas. We can then discuss it more at our next
meeting. Discussion was had about the rock pillars being removed as Derrick feels they look dated and maybe we
could put in gates. Another thing they thought would be good is if it was a bit taller. So, recap was swinging
gates, arch and poles with lights to put the flags on them. Then we will need Direct Electric to put in electricity
for lights. Derrick also said that Menger would be coming out soon to start winterizing the fairgrounds area.
Matt asked if everyone would be available to take down the tent in the back on Friday evening at about 6pm.
Jennefer will do some digging on the electronic sign for the grant.
Conventions
RMAF Nov 13-15- Jennefer has 4 rooms reserved.
IAFE Dec 1-4-Jennefer has 4 rooms reserved.
PRCA Dec 2-4-Jennefer hasn’t gotten those yet. She feels it would be better to stay at Southpoint if we can so we
don’t have to use Uber.
Matt asked if there was anything else we needed to discuss. Wendy said we want to get Avails from Patricia-
preference would be Rock. Jennefer will ask Patricia for those. Wendy also was trying to think of all of the
information we need to get from Eddie on timelines.
Matt asked for a motion to recess to adjourn.
Next Meeting: Monday October 21, 2024, 6:30 pm at the Fair Office
7:00 PM Derrick DeHaan made a motion to adjourn the meeting. Wendy Wagner seconded the motion. The motion
carried. 2 Ayes. 0 Nays. 2 Absent.
ADJOURN:
s/ Matt Plaisted, Chairman
ATTEST:
s/Jennefer Wheeler, Fairgrounds Manager