SMART Board of Directors Meeting Minutes – April 20th 2026

Board of Directors Meeting Minutes 

April 20th, 2026 

5:30 PM – SMART Building

Members Present: Kendyl Polatas (President), Shannon Johnson (Vice President) over the phone, Shelby Klus (Treasurer), Karol Zachmann, Jodi Varner

Members Absent:  

Staff Present: Katherine Miller (Executive Director)

Staff Absent: None

Public Present: None

Meeting called to order at 5:36 PM by President Polatas

Public Comment: None

Open Agenda:

Consent Agenda:

Discussion on financial statements for March. No corrections needed for the prior minutes. Minutes and financial statements were approved.

Old Business:

Main Street Conference: Executive Director Miller and President Polatas shared knowledge and experiences from the conference in Tulsa. Executive Director Miller discussed the budget, where items came in under and over than anticipated. Miller stated that she felt it was a good conference, but perhaps attend every other year due to the high cost.

New Business: 

Volunteer Work Days (L. Price Garden & BSB Building): Executive Director Miller discussed expected garden bed completion dates and asked the Board what days would work to begin prepping the BSB building for work. Through discussion, it was agreed that June 15th and 22nd in the evenings would be best for the BSB building.

Clock Repair: President Polatas and Executive Director Miller relayed updates on the BSB clock repair to the rest of the Board. No official quote has been received from the technician, as they are still working to diagnose the problem. 

Veterans Memorial: Treasurer Klus asked about the Veterans Memorial Fund and what SMART’s responsibilities were. No standing members of the board are fully aware, beyond that the funds were donated and SMART is responsible for their safekeeping. Director Varner requested Executive Director Miller to further research what exactly SMART’s role was in the memorial, and whether there is a more appropriate organization to be responsible for the funding. 

Closed Agenda

Old Business

None

New Business

None

Director’s Report:

Executive Director Miller reviewed her director’s report, spending time on matters that had not been discussed during the meeting.

Having no further new business, Treasurer Klus motioned to adjourn the meeting, and Director Varner seconded. Meeting adjourned at 6:36 pm.

The next SMART meeting is scheduled for May 18th, 2026, at 5:30 pm at the SMART Building.

 Respectfully submitted: 

__________________________________                                                                                                                                    

Kendyl Polatas, President

 __________________________________ 

Katherine Miller, Executive Director