Fair Board Minutes –February 20th 2024

Tuesday, February 20, 2024
PRESENT: Matt Plaisted, Chairman, Wendy Wagner, Eddie Coulter, Justin Koenigsfeld, Derrick DeHaan, Fair
Board Members, Jennefer Wheeler Fairgrounds Manager
ABSENT:
GUESTS:
6:30PM CALL MEETING TO ORDER
Matt Plaisted called the meeting to order.
6:31PM APPROVAL OF AGENDA
Eddie Coulter motioned to approve the February 20, 2024, Fair Board Agenda. Derrick DeHaan
seconded the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
6:31 PM APPROVAL OF MINUTES
Justin Koenigsfeld motioned to approve the January 22, 2024, minutes. Wendy Wagner seconded the motion.
The motion carried. 4 Ayes. 0 Nays. 0 Absent.
6:32 PM MANAGERS REPORT
Jennefer gave the Board the past and present happenings at the Fairgrounds. The Commission felt that there
needed to be a letter with our letterhead from us about the history of the old exhibit hall and the bid for them to
look over. Matt Plaisted stated that he didn’t feel we will get many bids if they must have the contractor’s
license. There is a state statute that requires it. Jennefer will give this to Brenda to put in the paper for the next
3 weeks. Miss Rodeo MT do we want to apply to have her come again.
Eddie Coulter motioned to apply to have Miss Rodeo MT come for the Fair. Derrick DeHaan seconded
the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Jennefer asked about the advertising with KGHL radio again. They hit the areas from Billings this direction. We
did it last year also.
Eddie Coulter motioned to approve KGHL again for Fair. Justin Koenigsfeld
seconded the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
We have 3 kids and 1 office recalled for this year. We will advertise for the other kid. Wendy Wagner
said good deal it’s nice to have some experience back.
6:36 PM EXTENSION REPORT
No one from 4H or Extension appeared for report updates.
6:36 PM PUBLIC COMMENT
No one appeared for Public Comment.
6:36 PM OLD BUSINESS
By Laws
Everyone read through the By Laws. Going down them line by line. Jennefer will make the changes to them and
we will look over again at the next meeting in March. Also, we went through the last Resolution and discussed it.
Jennefer will get those changes made and we will approve or discuss more in March.
6:55 PM 2024 FAIR
Rodeo Purse-There is a paper of the options in our packets. #1 is like last year, and 3 more options.
Justin likes Option 1 or 2. Eddie stated if we are a Tour event, we will need equal money. Which is
option #4. Our biggest dilemma is Steer Roping. We would need to move the day and Eddie isn’t sure
but has some texts out there to find out if there are conflicts. Justin wants to keep Steer Roping. Eddie
isn’t sure if we have the time to have it as a Board, we all agree we want to keep it here at the
Fairgrounds and not move out to Graham’s Arena. The Steer Ropers don’t want to go out there etc.
With the Night show being on Friday we can use the Arena. We will have to wait to hear back on the
days.
7:05 PM-Freestage Act
Jennefer put in the packet the newest quote. It’s back to where we were to begin with. Everyone is much
happier with this.
Wendy Wagner motioned to approve of the Freestage quote. Derrick DeHaan seconded the motion.
The motion carried. 4 Ayes. 0 Nays. 0 Absent.
7:08 PM-February Event
Bar/Food Bids-Thee Garage will do the Bar and Bogey’s will be doing the dinner.
Ticket Sales-We aren’t getting a lot of sales. Eddie said that is typical and they will start closer to the Event.
Radio Ads-Jennefer got it on the Radio starting at the Tournaments. Vaughn put it on his feed over Tourney’s.
Karol has it on Talk Around Town. Matt asked if we got it in paper. Jennefer did not and she can see if there is
any way in morning but doesn’t think we will get it in there. We will put 2 tickets each under 4 chairs at Lasting
Impressions for the Night Shows to redeem. When is everyone available to set up? Friday at 6:30pm. Matt will
build a little stage area for him to be on. Speakers and everything are here. Josh and Jennefer will make sure
they are all up and running.
7:18 PM NEW BUSINESS
Covered Patio Quote-Jennefer printed the copy from Franks Arcs and Sparks. Derrick discussed that it’s a bit
more than originally thought but still is reasonable. Everyone discussed the plan and how it would look.
Derrick DeHaan motioned to approve of the Covered Patio quote. Eddie Coulter seconded the
motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Jennefer will get on the agenda to have the Commission approve the addition.
Matt asked if there was any other new business. Wendy asked if we decided on a prize besides the bootjack.
Eddie will ask Callie at MT Silversmiths for some ideas. He has the Mutton Bustin Buckles ordered. Eddie asked if
had the bank signatures changed over. Jennefer will get those picked up before next meeting.
7:24PM-Doors on Barn-Matt brought up the walk-in doors on the barn. Derrick said that Todd Griffith said they
have no supplier for that anymore. He mentioned maybe we could try ABC Glass. Jennefer asked if Frank would
have any contacts. Eddie asked if Jennefer would call maybe John Rieger. Jennefer did ask how they would feel if
they were crash opening type doors so if we do have an event or something we can lock them to deter people to
use the doors we have manned. Everyone said if they can be somehow yes that is a good idea. Jennefer will
contact John Rieger on the walk-in doors. Eddie said we will have a Ranch Bronc Ride on Saturday night after the
Rodeo then. Start about 7pm. Eddie said we will need a purse. After discussion on the amounts. Matt called for
a motion.
Eddie Coulter motioned to approve $25,000 for the Ranch Bronc Ride Purse. Wendy Wagner
seconded the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Matt asked if there was anything else we needed to discuss. Matt asked for a motion to adjourn.
Next Meeting: Monday March 18, 2024, 6:30 pm at the Fair Office
7:27 PM Derrick DeHaan made a motion to adjourn the meeting. Eddie Coulter seconded the motion. The
motion carried. 4 Ayes. 0 Nays. 0 Absent.
ADJOURN:
s/ Matt Plaisted, Chairman
ATTEST:
s/Jennefer Wheeler, Fairgrounds Manager