Fair Board Minutes – March 17th 2025
Monday, March 17, 2025
PRESENT: Matt Plaisted, Chairman, Derrick DeHaan, Leighton Bilbrey, Justin Koenigsfeld
Vice-Chairman, Wendy Wagner, Jennefer Wheeler Fairgrounds Manager
ABSENT:
GUESTS: Julie Straub
6:30PM CALL MEETING TO ORDER
Matt Plaisted called the meeting to order.
6:30PM APPROVAL OF AGENDA
Derrick DeHaan motioned to approve March 17, 2025, Fair Board Agenda. Justin Koenigsfeld seconded
the motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
6:30 PM APPROVAL OF MINUTES
Wendy Wagner motioned to approve February 10, 2025, minutes. Leighton Bilbrey seconded the motion.
The motion carried. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
6:31 PM MANAGERS REPORT
Jennefer gave them a list of the events present and past that have happened at the Fairgrounds
since the previous meeting. The front entrance sign is approved and being done. Neil said it
would be late May or early June to install. Miss Teen Montana will be crowned this week, and it is
our flag carrier Bella Jensen. She would love to be at our rodeo versus another place and Jennefer
talked with Miss Rodeo Montana Kathryn that runs it and it is up to us if we want to vote to have
Bella instead of the other girl. MT Silversmith’s design is here for approval. If everyone is good
with it I will send in the approval. The Board liked it and approved. Jennefer has been working
with SMART for the electronic sign and looking at others. When Jennefer contacted LOL
Entertainment about the 2026 Fair, they couldn’t remember what we were looking for exactly. I can
send them a note with more details and have that for the next meeting. Jennefer will be gone March
21-26. Need a few signatures for bank changes and PRCA/WPRA applications so we can submit those.
With Dewey not working for Summit anymore, Jennefer was wondering who to contact. Wendy thought
that Dewey would know, and we could contact him for more information. Jennefer presented what we
have left in the budget and it was discussed.
6:45 PM EXTENSION REPORT
No one appeared for the Extension Report.
6:45 PM PUBLIC COMMENT
No one appeared for Public Comment.
6:45 PM OLD BUSINESS
Peddle Tractor/Pig Races-Jennefer gave the price, and the Board feels we can do this maybe for 2026
fair. He
can’t route only the Peddle Tractors.
Dueling Pianos-Wendy stated that she isn’t sure these events are worth it as we don’t break even.
Derrick stated that he isn’t sure that it is to break even or make money but a service to the
community. Otherwise, it was a decent turnout and went well.
Gate Sign- Jennefer updated in her manager report.
PRCA for Rodeo Slack times, etc.-To finish the forms we need times for start. Thursday at 8am.
Buckles Approval-
Wendy Wagner motioned to approve the MT Silversmith buckle design. Leighton Bilbrey seconded the
motion. The motion carried. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
6:54 PM NEW BUSINESS
Miss Rodeo MT to Miss Teen Rodeo-
Derrick DeHaan made the motion to have Miss Teen Rodeo vs. Miss Rodeo Montana for Fair 2025. Justin
Koenigsfeld seconded the motion. The motion carried. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Free Stage Act Approval-Jennefer noticed in the contract that it was for Thursday through Saturday.
Do we want
to ask for a change to Friday to Sunday. The board agreed if they will change.
Justin Koenigsfeld made the motion for Becky Schlegel for Free Stage Act for Fair 2025. Derrick
DeHaan seconded the motion. The motion carried. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
Matt asked for a motion for Saturday nights act.
Justin Koenigsfeld made the motion for Saturday Nights Act for Fair 2025. Derrick DeHaan seconded
the
motion. The motion carried. The motion carried. 4 Ayes. 0 Nays. 0 Absent. KGHL Advertising-Was
tabled until next meeting.
Other business Matt let the Board know that the Tractor will be done this week and should cost
about $6100. He would like to discuss food vouchers at the next meeting. Matt Plaisted that the
Spring RMAF meeting is May 9 &
- He wondered if anyone would like to attend. He would like to go. Jennefer said she would not
be going. No
other Board members said they would be interested at this time.
Justin Koenigsfeld discussed that the 4H would like to add on to the Barn. Matt Plaisted stated
that he wasn’t for removing the white bleachers, but we would be interested in what they present to
us. With no further comments.
Matt Plaisted asked for a motion to adjourn the meeting.
Next Meeting: Monday April 21, 2025, 6:30 pm at the Fair Office
7:13PM Justin Koenigsfeld made a motion to adjourn the meeting. Leighton Bilbrey seconded the
motion. The motion carried. 4 Ayes. 0 Nays. 0 Absent.
ADJOURN:
s/ Matt Plaisted, Chairman
ATTEST:
s/Jennefer Wheeler, Fairgrounds Manager